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Compass Group USA · 1 month ago

MEETING & EVENT COORDINATOR

New York, NY

Full-time

Onsite

New Grad, Entry Level

$60K/yr - $75K/yr

Compass Group USA is a leader in hospitality management, and they are seeking a Meeting & Event Coordinator to ensure the seamless planning and coordination of meetings and events. The role involves close interaction with executives and staff to manage logistics and enhance the meeting experience across various locations.

AdviceFood and BeverageHospitalityProfessional Services

H1B Sponsor Likely

Responsibilities

Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization. Ensuring that the real-time information for each reservation is updated on the reservation portal

Coordinating a wide range of services for meetings, including Audio Visual requirements, catering, conference room set-ups, signage, distribution of materials, etc. Liaise between client and vendor partners before, during and post event with necessary updates

Producing Event Resumes in order to document events and share detailed information with all involved departments, as well as hosting Pre-Cons and Post-Cons with clients and onsite team to ensure everyone is set up for success

Obtaining correct approval and billing information for all expense related activity to include food and beverage, equipment rentals, etc. Monitoring the accuracy of any such charges and keeping to client’s budget

Managing survey’s post meeting and working with leadership team on future solutions and improvements

Quickly identifying booking conflicts or potential booking conflicts, suggesting solutions and if not immediately resolved, discussing such conflicts with the Conference Center Manager/GS Manager

Checking that meeting rooms are set-up correctly, with the proper equipment and amenities, prior to the start of meetings. Greeting the host upon his or her arrival to the meeting room and ascertaining any new requests

Responding to numerous phone calls and emails with new meeting requests and special “add-on” information for existing meetings

Providing lunchtime and other short-term coverage for members of the Office services staff

Consistently develop and bring ideas which enhance the meeting experience that can be applied at all locations

Conducting opening and closing walkthroughs and sending appropriate reports. During the conference room walkthroughs, if any discrepancies are noticed, please ensure they are addressed and reported through the appropriate service ticket

Qualification

Event CoordinationLogistical PlanningVendor ManagementFood Services KnowledgeCommunication Skills

Required

Previously managed corporate or social events and meetings

Basic Logistical Planning Experience

Basic Vendor sourcing and management

Understanding of Food Services and Catering

Benefits

Medical

Dental

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state)

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Paid Parental Leave

Personal Leave

Company

Compass Group USA

Glassdoor3.5

Compass Group is redefining the food and facility services landscape with innovation and passion through the lens of what’s next.

Founded in 1994

Charlotte, North Carolina, USA

10001+ employees

https://www.compassgroupcareers.com

H1B Sponsorship

Compass Group USA has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (57)

2024 (45)

2023 (49)

2022 (39)

2021 (26)

2020 (29)