Aztec · 20 hours ago
Executive Assistant
United States
Full-time
Remote
Entry, Mid Level
2+ years expAztec is a company focused on enhancing privacy in Ethereum through innovative cryptographic solutions. They are seeking an organized and detail-driven Executive Assistant to support the Chief Marketing Officer and ensure operational excellence across the Marketing team.
Responsibilities
Support the CMO with calendar management, email triage, meeting scheduling and preparation, expense submission and travel coordination
Prepare and support All Hands presentations for the Marketing Team, internal decks, slide setup, formatting, and reformatting
Support in the preparation of reports, business summaries, and retrospectives
Maintain project momentum by sending reminders, tracking progress, and holding owners accountable for deliverables
Oversee weekly meetings, building operational checklists, and ongoing team accountability processes for the Marketing Team
Support Notion setup, organization, and database maintenance, ensuring clear documentation and operational hygiene
Track and follow up on all Action Items (AIs) across projects and meetings
Assist with contract and agreement preparation, formatting, building templates, and managing signature flows (including DocuSign distribution and follow-ups)
Own community moderator contract workflows, invoices, and payment follow-through
Manage invoice tracking, payment reminders, and ensure Finance receives accurate information on time for various contracts and agreements
Maintain data for Marketing software, tools, subscriptions, and account owners
Ensure timely travel bookings and reminders for the Marketing team according to event deadlines
Coordinate conference attendance tracking, deliverables, and accountability workflows
Organize two offsites a year for the marketing team
Provide ongoing operational support to ensure the Marketing team runs efficiently, proactively anticipating needs as they arise
Assist the Operations team, Events Manager, Head of Communications and other Marketing Teammates with adhoc requests and project management
Qualification
Required
2–4+ years of experience in a Executive Assistance role
Strong project management experience and a track record of delivering complex projects on time and at a high bar
Exceptional organizational skills with the ability to manage multiple simultaneous workstreams
Strong communication skills and experience holding teams accountable with diplomacy and clarity
Proficiency with tools such as Google Workspace, Notion, Slack, and/or project management platforms
Eagerness to learn new tools to increase efficiency and impact, like AI toolsets
Comfort working autonomously in a fast-paced, distributed team environment
A proactive mindset: you anticipate needs before they arise and keep projects moving forward
Flexibility to support CMO during off-peak hours due to travel or extraordinary business demands
Preferred
Experience supporting marketing teams or senior executives in high-growth or technical environments
Familiarity with marketing tools, vendor management, or software subscription tracking
Experience improving or building operational processes and systems
Project management certifications or hands-on experience with PM frameworks
A passion for organizational excellence and creating scalable systems
Benefits
25 days annual leave + bank holidays.
Health, dental, and retirement benefits (based on location).
Regular offsites for team collaboration and bonding.
Conference and learning budget for continual professional development.
Company
Aztec
Building the endgame for blockchain privacy.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Lisa Cuesta Bunin
Chief Operating Officer
Travis K.
Global Talent Partner
Company data provided by crunchbase