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George Mason University · 3 weeks ago

HR Budget and Operations Manager

Fairfax, VA

Full-time

Onsite

Mid, Senior Level

3+ years exp

George Mason University is committed to fostering a people-centered environment and is seeking an HR Budget and Operations Manager to support the HR department's financial and administrative operations. This role involves managing the HR operating budget, overseeing office coordination, and leading the customer service team to ensure high-quality service delivery.

Education

Culture & Values

No H1B

Responsibilities

Manages the development, reconciliation, and oversight of HR’s annual operating budget in partnership with the AVP

Prepares financial forecasts, quarterly projections, and variance analyses to support decision-making

Conducts monthly fiscal reconciliations, reviews commitments, processes journal vouchers, and resolves discrepancies

Collaborates with Budget, Fiscal Services, and other offices as appropriate

Maintains documentation to support audits and financial reviews Monitors grants, contracts, and special funds, ensuring compliance with funding requirements

Supports compensation and position control processes, including monthly roster reviews and position funding alignment

Manages procurement processes, including purchase orders, card transactions, invoice approvals, and vendor payments

Prepares and presents financial reports to the AVP and HR leadership team; and

Monitors HR-related sponsored fund and non-E&G fund spending

Oversees HR office operations, including supply inventory, ordering, and vendor coordination

Maintains an organized, functional, and safe HR suite, ensuring equipment and workspaces are in optimal condition

Serves as the primary point of contact for facilities requests, including equipment setup, repairs, painting, and workspace modifications

Manages space utilization, office layout, and storage organization

Oversees equipment inventory, surplus processing, and compliance with asset management requirements

Coordinates general office operations, supply management, and vendor communications

Provides logistical support for department meetings, events, and space usage; and

Serves as an administrative liaison for HR’s operational support needs

Provides direct supervision and management of the Customer Service Supervisor, ensuring clear expectations, supportive coaching, and alignment with HR service standards

Offers strategic guidance to promote consistent, high-quality service delivery across the HR front desk and customer service team

Ensures service workflows, standard operating procedures, and knowledge resources are developed, documented, and maintained to support effective service delivery; and

Reviews service delivery metrics and works collaboratively with the Supervisor to identify trends, strengthen processes, and drive continuous improvement

Oversees HR personnel file management and compliance with federal and Virginia recordkeeping laws

Works in coordination with the HR Data Management team in responding to FOIA and employee file requests

Supports digitization and archiving of HR records

Maintains and secures the HR file room, ensuring confidentiality and access control

Ensures that protocols are followed

Collaborates with Budget, Fiscal Services, and Internal Audit; and

Maintains documentation to support audits and financial reviews

Coordinates with ITS for equipment setup, technology troubleshooting, and software ordering

Acts as the primary contact for Canon copier maintenance and supply needs

Manages telecom projects and service changes, including new number assignments and service disconnections

Runs monthly telecom usage reports and perform audits; and

Serves as the point of contact for building and suite access requests, including card and key management

Qualification

Financial analysisBudget managementProcurement processesOffice operations managementExcel proficiencyCustomer serviceProcess documentationCross-functional collaborationStrategic communicationResourcefulnessTime managementConfidentiality

Required

Bachelor's Degree in a related field or an equivalent combination of education and related experience

Considerable progressively responsible experience in financial analysis, fiscal, or budget management (typically three to five years)

Experience managing complex budgets and financial systems in a large, decentralized organization

Demonstrated experience preparing reports, conducting variance analysis, and supporting budget development cycles

Experience working with financial data tools and spreadsheets (e.g., Excel, including pivot tables and formulas)

Knowledge of financial planning and budget management in a higher education or similarly complex setting

Knowledge of procurement, vendor contracting, and administrative compliance requirements

Skill in financial analysis and modeling using Excel and other tools

Skill in organizing staffing, workload distribution, and budgets to support smooth operations, including scheduling, resource utilization, and forecasting

Skill in developing and maintaining process documentation and standard operating procedures

Skill in customer service and internal client support

Skill in cross-functional collaboration and strategic communication

Skill in organization and time management to handle multiple priorities, deadlines, and shifting needs with efficiency

Skill in managing office operations, including supply management, space planning, equipment lifecycle, vendor coordination, calendaring protocols, and front-office workflow oversight

Demonstrated resourcefulness and a results-oriented mindset in navigating institutional procedures and achieving deliverables

Ability to develop and present clear financial reports for a non-financial audience

Ability to interpret and apply institutional fiscal policies

Ability to take initiative and follow through on tasks with minimal supervision, ensuring projects are completed accurately and on time

Ability to coordinate complex administrative and financial processes independently

Ability to design, organize, and manage workflows to ensure processes are efficient, repeatable, and aligned with organizational goals, including developing work plans, prioritizing tasks, allocating resources, and coordinating across teams

Ability to manage competing priorities in a structured and orderly manner through clear deadlines, effective time allocation, and disciplined follow-through

Ability to maintain confidentiality and handle sensitive HR and financial data with discretion

Preferred

Master's degree in finance, public administration, or a related discipline

Significant years of experience in financial or budget analysis, ideally in a higher education, nonprofit, or public sector environment (typically five to seven years)

Experience working directly with human resources operations or supporting HR budgets (such as position control, salary planning, or workforce funding)

Familiarity with enterprise systems (e.g., Banner, Workday, PeopleSoft) and data visualization/reporting tools (e.g., MicroStrategy, Power BI)

Experience supporting or coordinating office operations, procurement, or vendor management in an administrative setting

Experience with HR or financial data governance frameworks

Experience supporting organizational change initiatives or managing operational transitions

Knowledge of HR operations, including compensation and benefits funding

Familiarity with ERP systems such as Banner, Workday, or PeopleSoft

Familiarity with procurement workflows, contract administration, or vendor management systems

Skill in creating dashboards using Tableau, Power BI, or similar platforms

Skill in project coordination or operational logistics within a higher education or similarly complex setting

Skill in process improvement methodologies

Ability to navigate multi-fund budgeting and cost allocation

Ability to drive completion of cross-departmental tasks and follow up with stakeholders diplomatically and effectively