InterMed, P.A. ยท 1 month ago
Executive Administrative Assistant | Portland, ME | 32-Hours
Portland, ME
Full-time
Onsite
Mid Level
3+ years expInterMed, P.A. is committed to providing patient-centered primary care and is seeking an Executive Administrative Assistant. This role involves performing various administrative tasks, maintaining organized records, and supporting the Executive Suite while ensuring confidentiality and adherence to company values.
Health CareMedical
Responsibilities
Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, ordering/picking up food when necessary and traveling to other locations as needed
Provides administrative support to various Board Committees, as needed
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms
Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies
Initiates IT and Facilities help desk tickets and tracks progress until resolved
Collects and codes receipts and invoices for the Executive Suite
Collaborates effectively with other Administrative and Executive Assistants, including providing staffing coverage, as needed
Performs various other duties and projects assigned
Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies
Perform other duties to support the mission, vision and values of InterMed
Qualification
Required
3 years of previous administrative experience required
Problem solve to find solutions to barriers that may impede progress
Excellent communication skills: listening, oral and written
Demonstrated ability to communicate and work effectively with all levels of employees
Able to handle sensitive information and maintain confidentiality
Ability to prioritize, organize, and plan work independently
Ability to make decisions using sound judgment
Strong computer skills; Microsoft Word, Excel, Access, and PowerPoint
Preferred
Education: Associate's Degree preferred
Executive-level administrative support experience preferred
Company
InterMed, P.A.
InterMed is a medical practice that provides cardiology and dermatology services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lindsay M. Fitzgerald
Chief Human Resources Officer
Recent News
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