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High Tech High · 4 weeks ago

Payroll Operations Specialist

Point Loma, California

Contract

Onsite

Mid Level

3+ years exp

High Tech High is an integrated network of charter schools in San Diego County, California, seeking a Payroll Operations Specialist to join their Human Resources Team. The role involves managing payroll operations, ensuring accurate processing and recording of payroll, and providing financial information in a fast-paced environment.

EdTechEducationIndustrial

Responsibilities

Perform daily payroll and payroll related operations

Perform semi-monthly payroll and conform to all deadlines

Maintain complete payroll records

Manage and maintain an internal timekeeping system

Manage workflow to ensure all payroll and related payable transactions are processed accurately and timely

Reconcile payroll prior to transmission and validate confirmed reports

Understand proper taxation of employer paid benefits

Process correct garnishment calculations and compliance for child support, tax levies, student loans, etc

Assist employees with inquiries or questions regarding payroll, benefits, retirement contributions and related payroll deductions

Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1095, 1099, etc.)

May include ACA reporting for hourly employees

Process for payment an assigned group of vendors, which include but not limited to vendor invoices and other items approved for payment

Process payments and reconcile payroll taxes, including semi-monthly payroll tax deposits and quarterly tax returns

Retirement reporting and reconciling, including CalPERS, CalSTRS, and 403b/457 retirement accounts

Examine timekeeping records for accuracy and compliance per contract terms, Education Code, federal and state regulations, and organizational policies and procedures

Develop ad hoc financial and operational reporting, as needed

Contact employees, management, vendors, or others to resolve discrepancies or issues

Organize and maintain a variety of payroll and related files, documents, and procedures; compile data, maintain spreadsheets, and prepare routine correspondence with stakeholders

Perform related duties as assigned

Qualification

Payroll processing experienceCalifornia wage lawsCalSTRSCalPERS knowledgePayroll software proficiencyExcel skillsCustomer service skillsBilingualAttention to detailProblem-solving skillsTeamwork ability

Required

3 years of direct payroll processing experience

Knowledge of California Wage and Hour Laws

Working knowledge of payroll best practices and wage and hour laws, school payroll experience a plus

Ability to learn and interpret specific rules, laws, and policies and apply them with good independent judgement

Strong knowledge of Education Code and federal and state regulations

Keen attention to detail including a high level of precision and data integrity awareness

Must have strong Excel skills including strong computer skills

Working knowledge of payroll, HRIS, and timekeeping software applications

Understand proper taxation of employer-paid benefits

Successful experience demonstrating tact, courtesy, a positive attitude, and maintaining cooperative relationships with those contacted during the course of work

Knowledge of CalPERS and CalSTRS

Excellent written, verbal, and communication skills

Ability to work under pressure

Ability to work in a fast pace environment

Ability to work effectively both independently and as part of a team

Results-driven, sense of urgency, and high standard of professionalism

Strong problem-solving and decision-making skills

Excellent Customer Service skills

Understanding of CA labor laws as it relates to exempt and non-exempt employees and ability to update onboarding documents as rules and regulations change

Self-Motivated