UCLA · 1 month ago
Payroll and Financial Analyst
Los Angeles, CA
Full-time
Hybrid
Entry, Mid Level
$32/hr - $51/hr
2+ years expUCLA is seeking a Payroll and Financial Analyst for the Materials Science and Engineering Department. The role involves overseeing payroll processing, ensuring compliance with university policies, and providing guidance on payroll and financial matters to employees and supervisors.
EducationHigher EducationUniversities
Responsibilities
Oversee end to end payroll processing for monthly and biweekly cycles using UCPath, TRS, I-9 Tracker, E-Verify, Glacier, and other administrative systems
Ensure accurate and timely completion of all payroll transactions and maintain compliance with university policies and audit requirements
Serve as the primary contact for time reporting, reconcile reports, resolve payroll discrepancies, and ensure payroll expenses are correctly allocated to sponsored research accounts
Coordinate all visa processing (J-1, H-1B) and onboarding
Act as a liaison to employees and supervisors, providing guidance on payroll policies, personnel procedures, benefits, and sensitive HR matters
Assist with the fund management team on effort reporting, payroll and financial analysis, reconciliations, corrections, salary cost transfers, and budget projections
Provide administrative support to the MSO and participate in special projects as assigned
Demonstrate strong organizational and prioritization skills to manage shifting workloads, deadlines, and competing demands
Qualification
Required
Strong mathematical and accounting skills to manage payroll calculations, leave accruals, fund allocations, and expenditure reconciliations, and to advise management on budgetary and payroll implications
Ability to analyze complex data from multiple sources, synthesize findings, and prepare accurate, comprehensive reports to support operational planning and management decisions
Demonstrated ability to exercise independent judgment and discretion in setting work priorities, managing competing deadlines, and resolving payroll, personnel, and financial issues under conditions of fluctuating workload
Ability to function independently with minimal supervision, including managing ongoing responsibilities, carrying out special projects, and ensuring timely follow-through to completion
Strong advisory and communication skills, including the ability to explain complex payroll, personnel, and financial policies to faculty, staff, students, and leadership in a clear and professional manner
Advanced interpersonal and consultative skills to work effectively with faculty, PIs, managers, and campus partners on sensitive and confidential matters, including issue resolution and policy interpretation
Demonstrated ability to oversee and coordinate administrative and financial activities, including monitoring compliance, identifying process improvements, and serving as a resource to departmental leadership on payroll and financial operations
Bachelor's Degree In related area and / or equivalent combination of education and experience
Preferred
Minimum of two years of professional experience in HR administration
Advanced knowledge of UC payroll, personnel, and academic appointment policies and procedures, including Staff, AFSCME, and Academic Apprentice appointments, and the ability to independently interpret and apply policy
Demonstrated expertise in UCPath and related HR/payroll systems, including Opus, Interfolio, Academic Recruit, PeopleAdmin, iCIMS, JDXpert, Tracker I-9, and TRS, with responsibility for ensuring data accuracy and compliance
Working knowledge of university financial systems and data tools, including PPP, Financial Web Reports, CDW Data Warehouse, QDB, and ERS, used to support financial oversight, reporting, and decision-making
Advanced proficiency in business and data management software, including Microsoft Office (Excel, Word, Access, PowerPoint) and Google Workspace, to produce complex analyses, reports, and management-ready documentation
Advanced analytical and spreadsheet skills to independently reconcile payroll and financial data, identify discrepancies, assess financial impact, and recommend corrective actions
Benefits
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Company
UCLA
UCLA offers a combination that’s rare, especially among public research universities.
5001-10000 employees
H1B Sponsorship
UCLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (266)
2024 (223)
2023 (226)
2022 (182)
2021 (164)
2020 (172)
Funding
Current Stage
Late StageTotal Funding
$157.89MKey Investors
California Institute for Regenerative MedicineUS Department of EnergyDepartment of Cannabis Control
2025-01-30Grant· $29.14M
2023-08-14Grant
2023-04-25Grant· $2M
Leadership Team
James Puffer
Professor Emeritus
Jenny Lester
Clinical Trials Director
Recent News
2026-01-18
2026-01-16
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