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InPwr Inc. · 4 weeks ago

Field Operations Administrative Coordinator

Indianapolis, IN

Full-time

Onsite

New Grad, Entry Level

InPwr, Inc. is an award-winning electrical design-build firm headquartered in Indianapolis, IN. They are seeking a Traveling Field Operations Administrative Coordinator to manage manpower tracking, logistics, and project coordination, ensuring effective communication and documentation across teams.

ConstructionElectrical DistributionManufacturing

Comp. & Benefits

No H1B

Responsibilities

Maintain accurate, real-time manpower records, including field team locations, project assignments, and transfer activity

Prepare and distribute weekly manpower reports for the Operations team

Provide manpower look-aheads across the organization to support proactive workforce planning

Track housing arrangements (lease start/end dates, occupancy, and costs) to support manpower planning

Coordinate manpower project transfers, start-up assignments, and site transitions

Coordinate with the Payroll Specialist and Project Manager to ensure ExakTime is properly set up, assigned, and maintained for each project from start to closeout

Serve as the primary point of contact for manpower logistics, including travel, housing, and site arrival/transition

Act as a secondary support resource for travel-related issues and last-minute changes

Support General/Site Superintendents with field startup and closeout documentation related to manpower and logistics

Facilitate coordination of contract laborer setup, ensuring accurate records, compliance, and cost control

Provide and maintain field asset/property documentation to support GS operations

Coordinate with GS, Project Managers, and InCorp Services to ensure proper communication and documentation for job setup and closeout

Ensure field manpower and logistics documentation is distributed to the project team and appropriate InCorp Services functions

Support Resource Coordinators with knowledge transfer during project startup and closeout

Develop standardized processes for manpower-related project setup and closeout to ensure consistency across jobs

Support GS and Foremen in the use of manpower-related administrative platforms and company systems: Excel (primary tool for tracking/manpower reporting), ExakTime (time-keeping platform for personnel), SharePoint (documentation and file management), Field documentation tools (daily reports, material requisitions, look-aheads), AutoDesk Build (Field Operations/Project documentation platform), Other Platforms as Directed by Director of Field Operations

Develop and maintain standardized manpower and logistics documentation as directed by Director of Field Operations

Gather field personnel data to support HR and Learning & Development with training alignment

Execute special projects assigned by the Director of Field Operations

Qualification

Microsoft Suite proficiencyOrganizational skillsCommunication skillsLogistics managementConstruction experienceAdobe Suite proficiencyBluebeam proficiencyDetail-orientedTeam player