Shea Properties · 1 month ago
Assistant Real Estate Manager
Aliso Viejo, CA
Full-time
Onsite
New Grad, Entry Level
$28.73/hr - $32.56/hrShea Properties is a development company based in Orange County managing Class A properties in Southern California. The Assistant Real Estate Manager supports the Real Estate Manager(s) in daily operations, ensuring excellent customer service and efficient management of commercial real estate properties.
Real Estate
Responsibilities
Answers incoming telephone calls from internal and external customers. Responds to and directs requests as appropriate
Tracks tenant maintenance requests for completion and follows up with tenants to ensure thorough customer service
Maintains complete and accurate property file records
Assists in the coordination of tenant move in/out procedures. Creates new tenant handbooks. Coordinates transfer of utility services as necessary for move-outs and move-ins
Coordinates Tenant Improvement related functions including invoice tracking, billing for overages, contracts, insurance certificates, building access and tenant coordination
Coordinates with property accountant to ensure smooth payment and accounting processes occur. Receives and codes vendor/supplier invoices for accounts payable
Assists with building access, tenant coordination, and tenant correspondence as directed by Real Estate Manager(s). Communicates in a timely and professional manner
Receives and codes invoices for accounts payable
Assists in collection of rents and other amounts due
Works directly with Real Estate Manager(s) in vendor bidding process for all service contracts and maintenance work
Assists with scheduling standard maintenance requirements such as fire inspections and storm water treatment
Works with Real Estate Manager(s) when transitioning new buildings or retail centers from the development stage
Assists with insurance certificate collection and tracking for tenants and vendors
Updates and maintains vendor lists, tenant lists, tenant certificates of insurance log, and property key/access control system
Assists Real Estate Manager(s) in preparation of tenant sales reports and other required tenant and property information
Participates in weekly and monthly staff meetings
Prepares vendor service contracts as directed
Participates in property inspections. Travel to properties required
Acts on behalf of Real Estate Manager(s), in their absence, as needed
Performs other related duties as assigned
Qualification
Required
Effective written and oral communication skills; able to give clear direction and responds to inquiries
Provide exceptional customer service, both internal and external
Manages projects through planning, prioritizing and coordinating tasks
Time management and organization skills
Proficient with Microsoft Office products (Word/Excel/Outlook), Adobe
Bachelors' Degree (BA/BS) or equivalent
The employee is frequently required to stand, walk, sit, use hands, reach with hands and arms, stoop, kneel, talk, hear, and use a telephone and personal computer
May be required to lift and/or move up to 25 pounds
Must be able to occasionally drive during the course of work
Preferred
Yardi experience preferred
Previous experience as a property management assistant preferred
Benefits
PTO
Paid holidays
Medical
Vision
401K
Disability
Life insurance
Discounted apartment (based on availability)
Company
Shea Properties
Shea Properties is a real estate company that provides construction, designing, and leasing services.
Founded in 1881
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Julie Holmes
Executive Assistant to President and CEO, COO/CFO
🏗 Dan Gabel 🏘
DIRECTOR OF MULTIFAMILY CONSTRUCITON
Recent News
2025-10-25
2025-04-15
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