UICGS / Bowhead Family of Companies ยท 1 month ago
Senior Administrative Support Specialist
New Jersey, United States
Contract
Onsite
Senior Level, Lead/Staff
10+ years expUICGS / Bowhead Family of Companies is seeking a Senior Administrative Support Specialist to provide high-level administrative support for the PM CAS contract. The role involves managing office operations, coordinating meetings, and ensuring compliance with applicable policies, while also serving as the primary point of contact for administrative matters.
Information Technology & Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide senior-level administrative support to the program office
Performs review of documentation in accordance with applicable policy
Manages office operational calendars and facilitates and coordinates meetings, distributes minutes/actions
Provides electronic database filing as required and assists office with administrative tasks such as travel planning and accountability reporting
Provide senior-level administrative support to successfully fulfill the complexity of the tasks
Will be the first point of contact within each division/area of operations for administrative matters and communications with PM, DPM, and Divisions Chiefs
Support annual program office reporting by performing database electronic filing
Possess knowledge of Army Regulation 25-50, Preparing and Managing Correspondence, and apply direct knowledge to document reviews
Research DoD, Army and local policy to ensure appropriate policy applies to current projects, documents, taskings, issues and concerns
Generate reports through the Army Enterprise Portal Mespace system to include monthly acquisition reports, metric data, and document staffing status reports, as required
Review and provide recommendations for updates to internal PM/DPM office procedures, as required
Consolidate information and assist in preparation and review of correspondence from PM, DPM, and program office divisions
Receive/possess administrative rights to conference room calendars and assist and coordinate meeting planning and scheduling with office personnel
Manage the operational schedules for program office divisions and facilitate/coordinate division monthly reviews and distribute agenda, as required
Coordinate and review briefing material to support program reviews
Attend program office division monthly review and track program issues/actions and disseminate summaries/minutes, as required
Assist PM office personnel in making travel arrangements
Support accountability reporting for aggregation and submittal to headquarters
Qualification
Required
Requires a bachelor's degree or 10 years of experience in the field or in a related area
A certain degree of creativity and latitude is required
Possess knowledge of DoD and Army policy and office procedures
Excellent communication, interpersonal, and negotiation skills
Strong analytical, organizational, and problem-solving abilities
Ability to manage multiple priorities independently and collaboratively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Must currently hold a security clearance at the Secret level
US Citizenship is a requirement for Secret clearance at this location
Company
UICGS / Bowhead Family of Companies
UIC Government Services (UICGS).
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mike Hundley
President
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