Apply on Employer Site

NYC Health + Hospitals · 1 day ago

Executive Secretary

New York, NY

Full-time

Onsite

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

NYC Health + Hospitals is the largest public health system in the United States, and MetroPlus Health provides high-quality healthcare services to residents across New York City. The Executive Secretary will perform confidential administrative tasks, assist executives, and maintain office routines to support the efficient operation of the organization.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters)

Prepares agenda, assembles materials, makes necessary arrangements to record proceedings of meetings and conferences

Makes confidential contracts and attends to other confidential matters

Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files

Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers

Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations

Keeps the Executive informed of pending matters and appointments

Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive

Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance

Participates in training programs to acquire knowledge of hospital operations

May attend staff meetings and conferences and reports results to Executive Directors and/or Corporate Officers

Qualification

DictationTranscriptionConfidential file managementOffice administrationMeeting preparationSupervisory skills

Required

Associate's Degree from an accredited college or university with specialization in Secretarial Science, Office Administration or Technology, Business Administration or related areas of study and two (2) years of executive administrative assistant experience

High School Diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and three (3) years of experience, as described in '1' above

A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor's degree may be considered equivalent to four (4) years of relevant professional experience as described in '1' above