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Idyllwild Arts Foundation · 3 weeks ago

Payroll, HR, and Accounting Specialist

Idyllwild, CA

Full-time

Onsite

Entry Level

$70K/yr - $73K/yr

1+ years exp

Idyllwild Arts is seeking a Payroll, HR, and Accounting Specialist to support their Human Resources and Finance departments. This role involves processing payroll, managing accounting functions, and providing HR administrative support while ensuring compliance and accuracy in employee data.

Non Profit

Responsibilities

Process bi-weekly or monthly payroll for hourly and salaried employees, ensuring accuracy and timeliness

Administer payroll deductions, benefits, stipends, reimbursements, and special payments

Ensure compliance with federal, state, and local payroll and wage/hour regulations

Serve as the primary point of contact for payroll-related employee inquiries

Prepare payroll reports and reconcile payroll data to the general ledger

Coordinate with third-party payroll providers and tax vendors

Coordinate with VP, Finance & Business Ops on payroll audits, filings, and year-end processes (W-2s, payroll tax reporting)

Perform staff accountant duties, including payroll-related journal entries, accruals, and allocations

Reconcile payroll, benefits, and related liability accounts monthly

Assist with accounts payable, employee reimbursements, and expense reporting as assigned

Support the month-end and year-end close processes

Assist with audit preparation, documentation, and financial reporting

Maintain strong internal controls related to payroll and personnel expenses

Support HR with onboarding and offboarding processes, including new hire and employment paperwork and system setup

Maintain employee records in HRIS and ensure data consistency and accuracy

Assist with benefits administration and coordination with vendors

Support compliance documentation, reporting, and required employee notice

Ensure all members of the professional community are in compliance with training requirements such as Anti-Harassment, Mandated Reporter, and Workplace Violence Prevention

Assist in managing workers' compensation claims and monitoring employee leaves of absence

Providing exemplary customer service to the employees of the organization on Human Resources-related matters, made in person and HR Ticketing System

Respond to routine HR administrative inquiries, escalating employee relations matters as appropriate

Collaborate with the Director of People, Culture and Engagement to plan and budget for employee activities

Qualification

Payroll processingHuman Resources knowledgeFinancial reportingMicrosoft OfficePaycom experienceCommunication skillsAttention to detailConfidentiality

Required

Demonstrated experience and working knowledge in Human Resources, Payroll, and Finance, with the ability to operate effectively across all three functions

Strong understanding of federal and state employment laws and regulations, including leaves of absence, workers' compensation, and wage and hour requirements

Proven ability to analyze information, identify issues, and apply sound judgment in resolving problems related to policies, practices, and procedures

Proficiency in Windows-based systems, Microsoft Office, Google Workspace, and business software applications

Exceptional ability to work independently with a high degree of accuracy and attention to detail, meet established deadlines, and manage priorities in a fast-paced environment with frequent interruptions

Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion and professionalism

Working knowledge of online payroll systems, including the processing of payroll and personnel transactions

Strong communication skills with the ability to clearly convey complex information and explain policies and procedures to employees and stakeholders

High School Diploma or GED

1-3 years relevant Human Resources experience

Experience working with payroll processing software

Ability and desire to work within the Idyllwild community, Riverside County, or commute a reasonable distance, which does not impede on-time arrival during the winter months

Obtain and maintain a valid California Driver's License

Pass a criminal history background check as required by California Education Code Section 44237