VP Racing Fuels · 3 days ago
Sales Executive Assistant
San Antonio, TX
Full-time
Onsite
Senior Level
5+ years expVP Racing Fuels is a global leader in race fuels and performance chemicals, seeking a Sales Executive Assistant to support their Sales division. The role involves managing executive communications, providing administrative support to Sales leadership, and coordinating various initiatives to ensure the Sales organization operates smoothly.
AutomotiveInformation TechnologyTransportation
Responsibilities
Provide executive-level administrative support to the Senior Vice President of Sales
Serve as the Sales team’s first point of contact for administrative support and coordination
Maintain and manage the SVP of Sales’ calendar, meetings, and priorities
Prepare, format, and edit executive-level PowerPoint presentations, sales decks, and leadership materials
Prepare, review, and route documents for executive approval and signatures
Maintain confidentiality of sensitive company and sales information at all times
Attend meetings, take detailed notes, and clearly identify action items, owners, and deadlines
Track follow-ups and ensure commitments are completed on time
Transcribe and distribute meeting minutes when needed
Communicate executive directives and delegated assignments across the Sales organization
Advanced Excel proficiency required - including reporting, tracking, analysis, and data organization
Build, maintain, and analyze spreadsheets to support sales tracking, forecasting, KPIs, and operational initiatives
Translate data into clear, executive-ready PowerPoint visuals and summaries
Receive, review, and validate data and documents for accuracy prior to executive review
Coordinate sales events, trade shows, race events, sponsorships, and ticketing
Support event logistics involving Regional Sales Managers, sponsors, and internal teams
Arrange and manage executive and team travel for sales events throughout the year
Assist with planning and execution of special sales initiatives and events
Travel to various VP locations and external events as needed
Qualification
Required
High School Diploma or GED required
5+ years of executive or administrative assistant experience, preferably supporting sales leadership or senior executives
Advanced Excel proficiency required - including reporting, tracking, analysis, and data organization
Strong ownership, discretion, and the ability to anticipate needs before they're voiced
Extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills
Strong attention to detail and ability to work in a fast-paced environment
High levels of accuracy, timeliness and dependability
Ability to establish and maintain effective working relationships within the organization
Ability to work effectively with all levels of employees and management
Ability to assist in providing solutions to challenges that arise
Preferred
CRM experience (Salesforce preferred)
NetSuite experience is a plus
Benefits
Health, dental, and vision insurance
A full suite of supplemental insurance options
A robust 401(k) plan with a company match
Paid time off
Company
VP Racing Fuels
VP Racing Fuels is a race fuel technology company headquartered in Texas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
John Martin
CFO
Bob Merz
DIRECTOR, BRAND MANAGEMENT, COMMUNICATIONS & LICENSING
Recent News
2025-04-09
2025-01-09
Company data provided by crunchbase