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Associa · 1 week ago

Administrative Office Receptionist

Tucson, AZ

Full-time

Onsite

New Grad, Entry Level

$17/hr - $18/hr

0+ years exp

Associa is a leading company in community management with over 225 branch offices across North America. They are seeking an Administrative Office Receptionist to support general office activities, provide customer service, and assist with various administrative tasks.

AccountingCommunitiesConsultingProperty ManagementReal Estate

Responsibilities

Professionally greet and direct all visitors

Organizes and prepares correspondence relating to association business

Assist with special administrative projects

Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for the manager’s approval if not completed by the Telephone Operator

Processes and distributes incoming and outgoing mail for the office and the Associations

Assist with mail handling per client and company policies

Ensure that the lobby area is kept neat and clean at all times

Updates homeowner and association information in C3 and shared files

Keeps workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution

Processes print jobs, scans, and faxes as general office support when needed

Files association documents for Community Managers. Arranges for the delivery and pickup of documents from storage when necessary

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions

Other duties as assigned

Qualification

Microsoft OfficeProfessional communicationCustomer service skillsBusiness correspondence knowledgeGeneral office equipment knowledgeWritten instructions interpretationConfidentialityInterpersonal skills