Apply on Employer Site

City of New York · 3 weeks ago

Administrative Assistant for the Executive Office of Asset and Property Management

New York City, NY

Full-time

Onsite

Mid Level

3+ years exp

The City of New York is dedicated to promoting quality and affordability in housing through the Department of Housing Preservation. The Administrative Assistant will provide high-level administrative and operational support to ensure the efficient functioning of the Executive Office within the Office of Asset and Property Management.

GovernmentLegalPublic Relations

Responsibilities

Retain knowledge of all aspects of APM to accurately disseminate information

Manage the complex schedules of the Deputy Commissioner

Create and modify documents and reports using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.)

Provide clerical support to the executive office

Prepare, organize, and track reports to ensure deadlines are met

Liaise with executive and senior management to manage requests and inquiries.Maintain and update internal and external contact databases office-wide

Research databases to appropriately direct calls from agency personnel and the public sector

Requisition, monitor, and distribute supplies across multiple divisions within APM

Track and manage the budget for office-wide training needs

Assist with, resolve, and/or refer constituent complaints to appropriate staff

Maintain organized and concise files for the office

Schedule appointments, respond to and route telephone calls, and greet/assist visitors in a professional and pleasant manner

Qualification

Microsoft Office SuiteProblem solvingCritical thinkingVerbal communicationWritten communicationTime managementOrganizational skillsDetail orientedIndependent work

Required

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or

Education and/or experience which is equivalent to '1' above