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LifeMoves · 1 day ago

HR Assistant

Santa Clara, CA

Full-time

Onsite

Entry Level

1+ years exp

LifeMoves is the largest provider of interim housing and services for homelessness in Silicon Valley. The Human Resources Assistant provides essential administrative and operational support to the HR function, ensuring the accurate execution of HR processes across the employee lifecycle and maintaining compliance with organizational policies and employment laws.

FamilyNon ProfitResidential

Responsibilities

Provide administrative support across the full employee lifecycle, including onboarding, offboarding, transfers, and employee status changes

Maintain accurate and confidential employee personnel files and HRIS records in compliance with organizational standards and employment laws

Coordinate and process new hire documentation, background checks, I-9 verification, and orientation scheduling

Serve as a first point of contact for routine HR inquiries, escalating complex or sensitive matters appropriately

Support payroll and benefits administration by preparing documentation, tracking changes, and coordinating with payroll or benefits vendors as needed

Assist with recruitment activities, including posting job openings, scheduling interviews, and coordinating candidate communications

Track and maintain HR metrics, reports, and documentation to support audits, compliance reviews, and internal reporting

Support the administration of HR policies and procedures by ensuring consistent application and accurate communication

Assist with employee engagement initiatives, training logistics, and HR-led programs or events

Maintain strict confidentiality and professionalism when handling sensitive employee information and HR matters

Qualification

HRIS proficiencyMicrosoft OfficeAdministrative experienceBasic HR practicesCommunication skillsOrganizational skillsAttention to detailTime management