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Klarity · 3 weeks ago

Executive Assistant to the CEO + Office Manager (AI-First)

San Francisco, CA

Full-time

Onsite

Mid Level

$94K/yr - $125K/yr

4+ years exp

Klarity is a company that partners with Fortune 500 companies to deliver real AI outcomes. They are seeking an Executive Assistant to the CEO who will manage the CEO's calendar and office operations, ensuring smooth executive functioning and a professional office environment.

AccountingArtificial Intelligence (AI)Document ManagementDocument PreparationGenerative AIMachine LearningSaaSSoftware

Responsibilities

Own and optimize the CEO’s calendar with precision, structure, and foresight

Design the CEO’s day to minimize context switching and align every meeting with strategic priorities

Proactively schedule and coordinate across internal teams, investors, and external partners

Anticipate changes and dynamically adjust the calendar to protect focus and momentum

Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance

Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm

Handle confidential information with discretion and professionalism

Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression

Manage core office operations including mail, deliveries, supplies, and vendor coordination

Maintain a clean, organized, and productive office environment

Coordinate with building management on access, repairs, safety procedures, and general facilities needs

Support onsite meeting logistics, including room setup and guest support

Uphold Klarity’s high standard for workplace experience and hospitality

Qualification

C-level executive supportOffice managementGoogle WorkspaceScheduling toolsCommunication skillsInterpersonal presenceProfessional demeanorTech-savvyOrganizational skillsCalm under pressure