Fred Hutch · 8 hours ago
Administrative Assistant II
Seattle, WA
Full-time
Hybrid
Mid Level
$27.01/hr - $38.45/hr
4+ years expFred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer treatment and research. The Administrative Assistant II will provide support to scientific cores, assisting with administrative tasks, managing workflows, and ensuring office efficiency while collaborating across various departments.
Hospital & Health Care
No H1B
Responsibilities
Provide comprehensive administrative and clerical support, including:
Scheduling meetings, conferences, and seminars, as well as assembling agendas and preparing minutes
Drafting and proofreading correspondence, reports, and memos
Maintaining organized office systems, both digital and physical
Coordinating travel arrangements, creating travel agendas, and supporting related activities
Purchasing equipment and supplies, obtaining bids, and performing inventory control in collaboration with the purchasing department
Assisting with onboarding new hires by arranging access to communications, meetings, and IT support
Managing workflows and maintaining databases for scientific equipment
Support departmental leadership by:
Managing Outlook calendars for multiple Senior Directors and the Associate Vice President of Shared Resources
Assisting in the implementation and administration of institutional and departmental policies, projects, and initiatives
Planning and coordinating logistics for meetings and events, which may include:
Scheduling via Outlook
Booking conference rooms and catering
Creating PowerPoint presentations
Recording and distributing meeting notes
Producing and distributing internal communications and newsletters, such as the Employee Engagement Committee (EEC) and Cancer Consortium
Participating in the Research Administration EEC and assisting with special events like holiday parties, tours, open houses, and coffee chats
Function as a primary contact person for Shared Resources. Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions, monitoring shared inboxes, and resolving problems with regards to the administration of the department/project(s)/program/initiatives
Manage and process financial tasks, including:
Submitting travel reimbursements and reconciling credit card transactions
Managing monthly freezer billing for Freezer Farm space utilization
Ensure office efficiency and compliance by:
Maintaining and interpreting administrative policies to ensuring alignment with institutional guidelines
Protecting sensitive or confidential information through established office procedures
Handle special projects and perform additional duties as assigned to support departmental objectives
Qualification
Required
Requires High School/GED and four years of administrative or relevant experience OR equivalent education/experience
Preferred
Bachelor's degree and four years of administrative or relevant experience OR equivalent education/experience
High level of integrity and discretion, ability to exercise good judgment and maintain confidentiality, and conduct oneself with the utmost integrity and professionalism
Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities
High level of initiative. Able to work independently with minimal supervision and collaborate with a team effectively to meet deadlines
Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes
Superior organizational skills and must be detailed
Strong computer and word processing skills
Knowledge in Microsoft Office Suite skills (i.e., Excel, Outlook, PowerPoint, Teams, Word), SharePoint, and Adobe
Collaborative and team-oriented communication style able to work effectively cross-departmentally
Excellent verbal and written communication skills, including the ability to propose actions, identify and illustrate opportunities, and make recommendations
Able to grasp and apply new concepts quickly
Ability to effectively prioritize concurrent responsibilities and meet timelines
Ability to work independently under minimal supervision
Benefits
Medical/vision
Dental
Flexible spending accounts
Life
Disability
Retirement
Family life support
Employee assistance program
Onsite health clinic
Tuition reimbursement
Paid vacation (12-22 days per year)
Paid sick leave (12-25 days per year)
Paid holidays (13 days per year)
Paid parental leave (up to 4 weeks)
Company
Fred Hutch
Fred Hutch is an independent, nonprofit organization that also serves as the cancer program for UW Medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Browdy
Vice President and Chief Financial Officer
Niki Robinson
Vice President & Chief Operating Officer
Recent News
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2025-08-27
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