Launcher Careers · 3 weeks ago
Executive Virtual Assistant (Pooling)
United States
Full-time
Remote
Senior Level
5+ years expOffshore Launch is a staffing agency focused on helping small business owners scale their operations with top global remote talent. They are seeking a high-performing Executive Assistant to support the Founder & CEO in managing time, data, and communication, allowing the CEO to concentrate on strategic growth and client relationships.
Human Resources
Responsibilities
Manage and prioritize the CEO’s calendar, meetings, travel, and communication with professionalism and discretion
Track deals and invoices across HubSpot and QuickBooks, flag overdue payments, and deliver clear weekly AR visibility reports
Oversee software seat management and maintain onboarding/offboarding checklists; liaise with Gusto HR for new-hire setup
Translate Slack, emails, and verbal downloads into organized task boards and a concise 'Morning Brief' of daily priorities
Prepare and summarize leadership meetings — draft agendas, capture action items, and circulate polished recaps
Manage LinkedIn presence: track key contacts, queue engagement posts, and help maintain consistent visibility within the HubSpot ecosystem
Conduct daily pulse checks with the CEO to align priorities, remove blockers, and close feedback loops
Continuously document and refine workflows to build structure, accountability, and calm across Growth’s leadership rhythm
Qualification
Required
5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator
Proven success managing email, scheduling, and reporting systems in fast-paced, high-growth environments
Strong organizational and follow-through ability; able to manage complex details without losing sight of priorities
Financial literacy and experience tracking invoices, AR/AP, and contract terms
Excellent written and verbal communication skills
High proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana (or similar tools)
Tech-savvy problem solver who anticipates needs, takes initiative, and works independently
Calm, discreet, and emotionally intelligent—able to bring structure and composure to a driven founder's world
Benefits
Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores
13th month pay
Performance-based bonuses
Comprehensive HMO policy, including dependents.
Annual continuing education budget to support professional development
Company
Launcher Careers
At Offshore Launch, we believe talented Filipino VAs deserve more.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase