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Encore Talent Solutions · 3 weeks ago

Executive Assistant to Chief Information Officer

Cincinnati, OH

Full-time

Onsite

Senior Level

$50K/yr - $55K/yr

5+ years exp

Encore Talent Solutions is a trusted professional services firm dedicated to helping organizations achieve their goals by providing exceptional talent solutions. The Executive Assistant to the National Information Technology Officer provides high-level administrative and operational support to the IT leadership team, serving as a central point of coordination for communications, scheduling, and project support.

Staffing & Recruiting

Hiring Manager

Conner Sullivan

Responsibilities

Provide comprehensive administrative support to the National Information Technology Officer, including calendar management, scheduling, travel arrangements, call coordination, and email triage

Serve as the primary liaison between the National Information Technology Officer and internal/external stakeholders, ensuring timely follow-up and resolution of action items

Coordinate with IT management to track requests, meeting deliverables, and ongoing departmental initiatives

Attend key meetings to take detailed notes, document decisions, and distribute summaries or follow-up actions

Assist in the preparation of executive reports, presentations, and strategic documentation for leadership meetings and board-level reviews

Leverage AI tools such as Microsoft Copilot, ChatGPT, and other productivity technologies to improve efficiency in document drafting, data summarization, and communication workflows

Manage and organize departmental communications, ensuring consistency and alignment across teams

Support systems and software coordination on behalf of the National Information Technology Officer, including assistance with M365 administration, permissions, and IT-related requests when appropriate

Maintain confidentiality and professionalism while handling sensitive corporate and personnel information

Anticipate the needs of the National Information Technology Officer and IT leadership, proactively identifying opportunities to improve processes, communication, and outcomes

Qualification

Microsoft 365Executive administrative supportAI productivity toolsOrganizational skillsCommunication skillsInterpersonal skillsProblem-solving skillsAttention to detail

Required

Bachelor's degree preferred; equivalent professional experience accepted

5+ years of executive administrative support experience, preferably supporting senior IT or technology executives

Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously

Strong communication and interpersonal skills with the ability to engage effectively across all levels of the organization

Advanced proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote) and experience with AI productivity tools such as Microsoft Copilot and ChatGPT

High attention to detail and accuracy, especially in written communications and presentation materials

Proven ability to handle confidential information with integrity and discretion

Strong problem-solving and anticipatory thinking skills; thrives in a fast-paced, dynamic environment