University of Pennsylvania · 3 weeks ago
Administrative Coordinator, Wharton MBA Program Office
Huntsman Hall - 3rd Floor
Full-time
Onsite
Mid, Senior Level
$21.15/hr - $26.15/hr
5+ years expThe University of Pennsylvania is a leader in education and research, known for its prestigious Wharton School. The Administrative Coordinator will provide essential administrative and logistical support to the MBA Program office, including managing communications with exchange students and assisting in event planning for various academic and community events.
Continuing EducationEdTechEducationSTEM EducationUniversities
Responsibilities
Reporting to the Senior Director of Strategic Initiatives and Communications in the MBA Program office, the Administrative Coordinator serves as a key support staff member to the Vice Deans, Deputy Vice Dean, Senior Director and Senior Associate Director of MBA Co-Curricular programs
S/he responsible for providing administrative and logistical support for all Global Co-Curricular Programs, including International Exchange, which entails spearheading all incoming communications to/from exchange students, enrolling them in technological platforms needed to participate in the MBA curriculum, and planning the in person orientation sessions
Additionally, this role will also assist the Global Immersion Program by supporting the application process in TerraDotta, making program development recommendations, as well as seeking and negotiating contracts with international vendors
Another key aspect of the Administrative Coordinator role is to serve as one of two key event planning leads within the Office of the Vice Dean for the MBA Program
The coordinator is responsible for venue research, reservation and onsite management related to the Academic Honors Reception, Student Leadership Reception, the MBA Program holiday party, Divisional Staff Meetings and Impact Community events
S/he is also tasked with all vendor outreach and communications related to catering, audio visual, swag, and other event related items
Additional day-to-day responsibilities include acting as the first point of contact for all MBA students, faculty, staff, and alumni; the coordinator manages the front desk operations within the Office of the Vice Dean and is responsible for setting the tone of all interactions with the stakeholders mentioned above
They are responsible for responding to all inquiries – in-person, by phone or by email - and ensure that stakeholders receive the correct information related to academic affairs, student records, accommodations, or other department initiatives
The Administrative Coordinator also manages the check-in process for daily Walk-In advising hour appointments
Finally, they are responsible for maintaining office supply inventory for the office and all staff members
Qualification
Required
High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required
Candidates must have demonstrated customer-service orientation, including the ability to set a positive tone as the first point of contact for a high-traffic office
Strong organization skills, with the ability to handle multiple tasks, manage competing deadlines, and maintain exceptional attention to detail
Candidates should have comfort navigating, and learning new technology platforms, including student information systems, CRM tools, and application portals (e.g. TerraDotta)
Strong interpersonal skills, including cultural awareness when working with international exchange students and global program partners is essential
Preferred
Experience with event planning, including venue research, vendor coordination, onsite event management, and logistics support is a plus, but not required
Benefits
Health, Life, and Flexible Spending Accounts
Tuition
Retirement
Time Away from Work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development
University Resources
Discounts and Special Services
Flexible Work Hours
Penn Home Ownership Services
Adoption Assistance
Company
University of Pennsylvania
The University of Pennsylvania is an American private Ivy League Research University that excels in producing future leaders.
10001+ employees
H1B Sponsorship
University of Pennsylvania has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (3)
2023 (2)
2022 (3)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$81.46MKey Investors
National Science FoundationUS Department of EnergyParent Project Muscular Dystrophy
2024-08-28Grant
2023-06-26Grant· $18M
2022-09-15Grant· $55M
Leadership Team
Mark Dingfield
Executive Vice President
Angela Duckworth
Faculty Co-Director of Wharton People Analytics
Recent News
The Philadelphia Inquirer
2026-01-11
Venture Capital Firms
2026-01-11
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