Kuchler Polk Weiner · 3 weeks ago
Administrative Clerk (Reception and Accounts Payable)
New Orleans, LA
Full-time
Onsite
Mid Level
3+ years expKuchler Polk Weiner, LLC is seeking an Administrative Clerk – A/P and Reception to join their team. This position is essential for maintaining operational excellence by balancing administrative and financial responsibilities while ensuring confidentiality and accuracy in a fast-paced environment.
Consulting
Responsibilities
Operate a multi-line telephone system to manage incoming and outgoing calls, ensuring seamless communication and accurate routing of inquiries
Welcome and assist visitors with professionalism, facilitating a positive and welcoming client experience
Maintain the reception area’s cleanliness and organization, reflecting the firm’s commitment to excellence
Accept, sign for, and distribute packages, registered mail, and other deliveries
Coordinate refreshments for meetings as requested
Monitor and replenish office and kitchen supplies to support daily operations
Execute additional administrative duties as needed, demonstrating flexibility and commitment
Facilitate timely payment of vendor invoices by reviewing, verifying, and processing payments via checks or electronic transfers
Ensure accurate and efficient recording of accounts payable transactions within the accounting system
Manage petty cash transactions, including documentation verification, entry, and distribution
Prepare and process weekly bank deposits, ensuring accuracy and compliance with financial protocols
Assist in the reconciliation of company credit card statements, ensuring proper documentation and reporting
Maintain vendor records by recording and updating W-9 information in the accounting system
Perform various clerical and administrative tasks as needed to support accounting and finance operations
Qualification
Required
Previous experience in a billing, accounting, or administrative role within a law firm or legal environment
Strong attention to detail and organizational skills
Good communication and interpersonal skills
Ability to handle confidential information with integrity
Ability to work independently and as part of a team
Preferred
3-5 years of experience in a billing, accounting, or administrative role within a law firm or legal environment
Familiarity with Microsoft Office and legal accounting software
Experience with SurePoint Finance Core (formerly Coyote Analytics)
Benefits
Firm-paid health and life insurance
A generous 401(k) Safe Harbor matching plan
Firm holidays
PTO policy
Dental and vision insurance
Voluntary life insurance
AFLAC policies
A parking contract in a garage connected to the building (at employee cost)
Company
Kuchler Polk Weiner
Kuchler Polk Weiner, LLC is a woman-owned law firm.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Janika Polk
Partner/Attorney
Lee Ziffer
Partner
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