United Site Services · 2 days ago
Compliance Database Coordinator
Westborough, MA
Full-time
Onsite
Mid Level
$77K/yr - $112K/yr
3+ years expUnited Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. The Customer Compliance Database Coordinator is responsible for managing customer vetting and safety compliance databases, ensuring compliance with external customers' regulatory and contractual safety requirements.
Building MaterialConstructionIndustrialMachinery ManufacturingRentalSustainabilityWaste Management
Responsibilities
Manage all customer compliance and qualification platforms, including ISNetworld, Avetta, Veriforce, Complyworks, GRMS, Highwire, ITS, and Ecovadis
Ensure all customer-required documentation is uploaded, accurate, and current (COIs, safety programs, ESG data, financial information, transportation data, training records, ISO certifications, licenses, T&C acknowledgments, cybersecurity documents, etc.). maintain each database’s annual and quarterly renewals
Maintain and validate customer connections to ensure USS pays only for active, necessary compliance relationships
Partner with Legal to ensure USS meets all customer-specific vetting, safety, insurance, and ESG obligations
Lead preparation for customer safety and compliance audits across ISN, Avetta, and similar platforms
Produce monthly, quarterly, and annual compliance reports for customers and internal leadership
Collaborate with Insurance Broker to ensure COIs meet customer specifications and prevent work stoppages, and assist with EMR documentation and customer variance/waiver submissions related to EMR, OSHA citations, and safety performance
Partner with Sales, Onboarding, and Operations to ensure compliance readiness prior to service start
Maintain and update the company’s Safety Manual, ensuring alignment with customer vetting systems, compliance expectations, and internal operational needs
Maintain accurate compliance records and documentation for audit readiness
Minimal travel (<10%) as required
Assign required customer trainings in ISNetworld and Avetta for internal employees
Partner with Sales and Onboarding teams to ensure customers’ compliance requirements are met prior to project start
Ensure proactive communication with team members regarding customer compliance updates, acknowledgments, and required documentation
Management of central group in-box for Contacts Department, with coordination to Sales on process and procedures to ensure efficiencies KPI’s are reached
Perform other duties as assigned
Qualification
Required
4 Year / bachelor's degree in Business, Legal Studies, Compliance, Risk Management
3 years of experience in contract compliance, customer qualification, safety compliance, or related functions
Strong understanding of contractual compliance requirements (insurance, safety, ESG, licensing, training, certifications)
Ability to work in fast paced environment
Excellent organizational and documentation skills with strong attention to detail
Strong written and verbal communication, including experience responding to customer compliance inquiries
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Ability to collaborate across Legal, Sales, Safety, Ops, and external compliance partners
Analytical mindset with the ability to assess compliance gaps and propose solutions
Proficiency with compliance databases, vetting systems, and reporting tools
Preferred
Direct experience with ISNetworld, Avetta, or similar systems strongly preferred
Experience supporting Legal, Contract Administration, or Risk Management teams is a plus
Benefits
Holiday & Paid Time Off (pro-rated for Part-Time employees)
Medical/Pharmacy
Dental
Vision
Employer-Paid Short-Term Disability
Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
Voluntary Employee Life & Accidental Death and Dismemberment
Voluntary Spousal Life
Voluntary Dependent Life
Hospital Indemnity, Accident and Critical Illness
Commuter/Transit Account
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Health Savings Account
401(k) with employer match
Employer-Paid Employee Assistance Program (EAP)
Employee Discounts
Company
United Site Services
United Site Services is the nation’s leader in portable toilet rentals and porta potty rentals
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3.41B2025-12-29Undisclosed· $480M
2025-12-29Debt Financing· $715M
2024-08-22Debt Financing· $2.21B
Leadership Team
Asterios Satrazemis
CEO
James Hyman
Chief Executive Officer
Recent News
2026-01-03
Company data provided by crunchbase