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ABC Worldwide Stone · 3 weeks ago

Accounting Supervisor (A/R) - Sales Tax Expert

Hicksville, NY

Full-time

Onsite

Mid, Senior Level

3+ years exp

ABC Worldwide Stone has a long history of partnering with leading architects and designers. They are seeking an experienced A/R Supervisor – Sales Tax Expert to ensure tax compliance and manage the accounts receivable process with a focus on sales tax exemption and resale certificates.

ArchitectureBuilding MaterialManufacturingProduct Design

Responsibilities

Lead Sales Tax Compliance

Serve as the primary owner of all sales tax compliance initiatives, ensuring accuracy and adherence across jurisdictions, working directly with the CFO

Work closely with the Controller and external accounting firms to manage state-specific filings and returns

Identify once sales tax nexus is reached (via physical and/or economic sales tax nexus) in new states and act as the point person for the VDA’s 'Voluntary Disclosure Agreements' with each state

Actively participate in the Avalara rollout, enhancing automation and precision in multi-state sales tax reporting and compliance

Work with IT on integrating Avalara with our ERP system to the fullest extent possible

Serve as a reliable backup for Accounts Receivable functions, including collections, cash posting, credit card processing, and aged receivables reporting and analysis

Act as the go-to resource for internal sales staff, offering guidance on jurisdictional tax rates and exemption considerations

Oversee exemption documentation across states (with a current focus on the Northeast), ensuring records are properly maintained and accurately reflected in customer sales reports

Support as a liaison between sales and shipping, aligning upcoming shipments with the financial status of sales orders to safeguard compliance and operational efficiency

Work with Controller and Sales on establishment or revision of payment terms for ABC customers and review customer credit worthiness regularly

Review and monitor customer accounts to ensure accurate and timely invoicing

Oversee the accounts receivable process from invoicing to collections, ensuring accuracy and timeliness

Coordinate and perform the collections process, including contact with customers to resolve outstanding payments

Reconcile customer accounts, resolve billing discrepancies or errors, demonstrating strong problem-solving skills

Develop and implement effective policies and procedures to improve the efficiency and effectiveness of the accounts receivable process

Collaborate with cross-functional teams to resolve customer issues and disputes

Collaborate with cross-functional teams to streamline and improve AR processes and procedures

Prepare regular reports on accounts receivable performance and aging analysis

Monitor aging reports and follow up on outstanding customer balances

Participate in OTC process and systems projects

Stay updated on industry trends, regulations, and best practices in accounts receivable management

Train and onboard new team members, ensuring they have the necessary knowledge and tools to succeed

Processes and enters customer payments in Stone Profits (ERP) - Posts cash

Prepare Bank deposits (scans checks for deposit)

Processes credit card payments

Overtime as needed, due to needs of the business may at times be mandatory

Performs other related duties as assigned

Qualification

Sales Tax ComplianceERP System ExperienceAccounting PrinciplesAvalara ExperienceLeadership SkillsAnalytical SkillsCustomer Service SkillsCommunication SkillsOrganizational SkillsProblem-Solving Skills