Hagerstown Community College ยท 3 weeks ago
Administrative Office Associate I - Workforce Solutions & Continuing Education (Allied Health)
Hagerstown, MD
Full-time
Onsite
Entry Level
2+ years expHagerstown Community College is seeking an Administrative Office Associate I to provide support to the Allied Health area of Workforce Solutions and Continuing Education. The role involves administrative assistance, program support, and coordination with various program managers and staff, ensuring accurate scheduling and documentation for healthcare courses.
Higher Education
Responsibilities
Provides technical, operations, and specialized administrative assistance to programs areas, projects, and office duties as assigned. May include working with supporting software such as Camp Docs, Salesforce or other databases (softdocs, informer, and datatel). Pull student records and information
Assists in answering questions from the public in a helpful, professional manner about related program areas. Advising Students in Allied Health Programs such as CNA/GNA, Phlebotomy, Medical Assisting, Massage Therapy and other similar healthcare courses
Assists with schedule production as directed by Program Manager to ensure all information is accurate; paying specific attention to the date, time, and location of courses. Communicate with Instructors to ensure they are available to teach courses
Works with instructors and program manager to identify course completers in Datatel system. Enters grades and provides certificates to completers in a timely fashion
Performs a variety of assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards within a specific time frame for the preparation and coordination of area programming such as organizing supplies in lab spaces and preparing materials and instructional devices for students and instructors before classes
Provides support and assistance in recruitment and onboarding of instructors
Provides administrative oversight for a variety of assigned open enrollment and contract training courses, including course outlines, book orders through campus store and other vendors, daily schedule, attendance rosters, auditing files, and scheduling
Runs reports from various systems, including Datatel and Informer; manipulates and interprets data in Excel
Submits required documentation to regulatory agencies such as the Maryland Board of Nursing
Provides support to program manager in the preparation for and facilitation of special events, contract training, courses, seminars, and conferences
Provides general office support with ordering of supplies, processing purchase orders and check requests, and organizing and sorting mail
Be able to adapt to sudden changes and possess skills in multitasking
Review and process Allied Health Student Application and organize them in spreadsheet
Take notes at advisory meetings
Other duties as assigned
Qualification
Required
Associate Degree preferred or the willingness to work towards obtaining a degree if hired
Minimum of 2 years experience in an administrative office setting
Proven success as a flexible, positive, team player with the ability to work within a fast paced, multi-task project-oriented environment
Excellent data entry, record keeping, organizational methods, and writing skills; with an emphasis on accuracy and attention to detail
Ability to take the initiative with project and support assignments
Proven collaborative project completion in a previous work setting
Proficiency in Windows environment including: Word, Excel, and Access
Proficiency in turn key data systems
Ability to establish excellent professional working relationships with staff, students, and customers
Ability to maintain confidentiality
Ability to listen actively and demonstrate an understanding of written instructions
Ability to shift quickly between several tasks without loss of continuity
Ability to establish and maintain effective working relationships
Excellent customer service skills and the ability and desire to assist instructors and supervisors to achieve success
Driver's license is required
Preferred
Familiarity with healthcare is preferred
Company
Hagerstown Community College
Hagerstown Community College is a school in Hagerstown.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
TEDCO
2024-06-27Grant
Recent News
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2025-09-26
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