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RF-SMART · 2 days ago

Senior Administrative Assistant | Part-Time

Jacksonville, Florida, United States

Part-time

Onsite

Senior Level

5+ years exp

RF-SMART is dedicated to transforming customers' lives, and they are seeking an experienced Administrative Assistant to provide high-level support to the COO in a part-time role. The position requires exceptional organizational skills and involves managing calendars, scheduling meetings, and coordinating team engagements.

Information TechnologyLogisticsManufacturingSoftware

Growth Opportunities

No H1B

Responsibilities

Provide comprehensive calendar, including:

Scheduling and coordinating meetings

Handling conflicts and competing demands

Manage reoccurring calls between the executive team and new customers by:

Outreaching to customers segments using email sequencing technology

Scheduling calls and managing conflicts

Preparing the customer bio for the executive prior to the call

Cascading the feedback and action items from the call to the broader leadership team

Orchestrate and manage the COO's team engagement program, including:

Coordinating team member lunches and managing attendee lists

Facilitating virtual team member meetings via Zoom

Supporting COO preparation for team interactions

Plan and execute team offsites, including:

Venue selection and booking

Coordinating meeting spaces, meals, and activities

Managing travel arrangements for attendees

Qualification

Calendar managementMicrosoft Office SuiteOrganizational skillsProfessional communicationAttention to detailVirtual team coordinationInterpersonal skillsProblem-solving