Thomas Jefferson University · 5 months ago
Assistant Director Facilities Operations - Einstein Main - Full Time
Philadelphia, PA
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expThomas Jefferson University is a nationally ranked institution dedicated to providing high-quality clinical care and education. The Associate Director is responsible for overseeing Facilities Management Operations & Maintenance, managing budgets, and ensuring compliance with regulatory agencies while maintaining the overall condition of the facilities.
Continuing EducationE-LearningEdTechEducationHigher EducationMedicalNon ProfitSTEM EducationTrainingUniversities
Responsibilities
Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) as well as organizational risk
Uses this knowledge to drive continuing compliance, service level improvement, added value to client environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels
Requires the ability to manage multiple priorities and adjust as these needs change
Establish and maintains direct working relationships with key departmental representatives, area managers and staff as the leader of the team responsible and accountable for Facilities Performance and Customer Service
Provides direct support to the hospital and university through close interaction with Administration and Facilities Services staff
Conducts regular evaluations of clinical areas, research labs, educational and support departments to ensure that client needs are met
Monitors overall condition of all buildings related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency
Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections
Works in support of the next level of management and all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, AAALAC and all other regulatory site visits
Meets with appropriate state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses
Reports to the Director, Sr. Vice President for Facilities and Campus Planning and Associate Vice President for Facilities Design and Construction on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action
Working with the Director, Sr. Vice President for Facilities and Campus Planning, AVP of Facilities Design and Construction, participates in the planning of future development of physical facilities and systems
Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors
Responsible for readiness, functioning and maintenance of all hospital/university life safety systems (fire alarms, sprinkler systems, emergency generators, etc.)
Delegating routine repair and maintenance of systems to Managers/Supervisors and contracting for periodic inspection and special maintenance of detection and control systems
Optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload
In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process
Use of the system reports for Hospital and University clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department
Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions
Developing work schedules and assignments for his / her personnel
For union locations, supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Union
Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication
Working with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems
Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors
Supports and optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload
In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process
Use of the system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department
Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions
Developing work schedules and assignments for his / her personnel
Assumes a leadership role in safety and the prevention of injury
Understands emergency procedures and demonstrates appropriate response
Involves staff in the identification of system issues and development of corrective actions
Educates, involves and supports staff in error/event reporting
Problem identification, problem resolution, and compliance with all licensing/regulatory bodies, as applicable
Supports and participates in the Corp on-call rotation
Qualification
Required
Bachelor's degree in related field preferred. (Equivalent experience shall be taken into account rather than degree)
5-10 years of experience in Healthcare Facilities Management (equivalent role to job description)
Shall have one professional association with ASHE, NFPA, APPA, IEEE or similar industry
Certification is required within two years of hire
Preferred
Professional engineering license is preferred
Formal management training is preferred
PE, Certified Professional Energy Manager (PEM), APPA Certified Educational Facilities Professional (CEFP), and/or ASHE (CHFM). One certification or license is preferred
Benefits
Medical (including prescription)
Supplemental insurance
Dental
Vision
Life and AD&D insurance
Short- and long-term disability
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits
Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
Access to medical (including prescription) insurance for all colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps)
Company
Thomas Jefferson University
Thomas Jefferson University is a university and healthcare system that offers academic programs in business, healthcare, and engineering.
10001+ employees
H1B Sponsorship
Thomas Jefferson University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (50)
2024 (56)
2023 (54)
2022 (45)
2021 (61)
2020 (41)
Funding
Current Stage
Late StageTotal Funding
$0.46MKey Investors
Foundation for Opioid Response EffortsAARPKnow Diabetes by Heart
2025-07-30Grant· $0.46M
2022-06-29Grant
2021-04-01Grant
Leadership Team
Bruce Meyer
Senior Executive VP, Thomas Jefferson University and Chief Physician Executive
Recent News
Medical Xpress - latest medical and health news stories
2025-12-08
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