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Fast Enterprises, LLC · 1 week ago

Administrative Assistant - Centennial, CO

Centennial, CO

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $55K/yr

Fast Enterprises is a provider of essential software and services for citizens and government. As an Administrative Assistant, you will perform a variety of administrative tasks and activities in support of our project team, ensuring efficient operations and collaboration across departments.

ConsultingGovTechInformation TechnologySoftware

Comp. & Benefits

Responsibilities

Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently

Provide additional support to team members as needed, such as assisting with testing/training materials development, printing/collating documents, etc

Act as the main contact for all vendors and payments (e.g., coffee, inspections, etc.)

Manage the company Amazon Business Prime Account

Collaborate with Project Managers and Project Admins across FAST to work on special projects and requests as needed (i.e. sending swag, mailing forms, providing vendor contacts and general assistance)

Assist in the management of the company Swag Store website

Order and maintain office supplies

Manage Building Access System while collaborating with the Corporate Security Team (i.e., set-up badges and profiles, audit system as needed, and request/remove access)

Ensure first aid kit is available as well as miscellaneous supplies

Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s). training room, meeting rooms, etc.)

Maintain office phone list

Prepare for meetings (i.e., set-up for any special meetings) including furniture organization and Office Set Up

Act as Chief Safety Warden for HQ - conduct training and keep logistics organized regarding drills and compliance while coordinating with Legal as needed

Schedule building inspections and repairs

Track and ensure building is up to code and compliant to conduct business in terms of building inspections (e.g.: backflow, fire extinguishers, sprinkler system, fire panel, etc.)

Track building repairs and services as needed

Coordinate with Building Engineer to ensure repairs and tasks are attended to, including ordering supplies as needed

Handle general mail pick up & drop off

Manage the company FedEx Account and add users from Project Sites as needed

Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site

Coordinate and facilitate social outings and lunches as needed. For many events, this would include showing up prior to the event to ensure everything is ready, providing adequate directions for team members, organization of accommodations for special dietary restrictions, etc

Coordinate community service/volunteer opportunities

Qualification

Microsoft OfficeBachelor's degreeOrganizational skillsWritten communicationVerbal communicationMulti-tasking

Required

Completed a bachelor's degree in business/public administration, Management, Social Science, Communications, or related field in Office Management and Administration

Equivalent experience will be accepted in place of the required degree

Proficiency in Microsoft Office products, including Word, Excel, and PowerPoint

Strong organizational skills

Excellent written and verbal communication skills

Ability to multi-task independently

Benefits

401(k) matching program

Health, dental, and vision insurance are 100% employer-paid

Sabbatical program, known as the FAST Pause

Paid parental leave

Paid holidays

Vacation and sick time

Gift matching program matches annual volunteer hours or monetary donations

Team-building activities are offered throughout the year

Company

Fast Enterprises, LLC

Glassdoor3.9

For 25+ years, we’ve transformed the way government agencies serve their communities, providing software that delivers superior customer experiences, greater flexibility, and streamlined operations.

Founded in 1997