O'Hara Interiors · 3 weeks ago
Studio Operations Coordinator
Twin Cities Area
Part-time
Onsite
Mid LevelO'Hara Interiors is a Minnesota-based company seeking a Studio Operations Coordinator to ensure operational stability in their Minneapolis studio. The role involves managing daily operations, addressing facilities-related issues, and coordinating with vendors while maintaining a professional environment.
Home DecorInterior DesignProfessional Services
Responsibilities
Serve as a consistent, onsite operational presence in the Minneapolis studio
Ensure the studio is organized, functional, and professionally presented on a daily basis
Monitor the overall condition and rhythm of the studio and proactively address issues as they arise
Prepare the studio for internal meetings, vendor presentations, and team gatherings
Act as the primary onsite point of contact for building maintenance, service providers, and access coordination
Identify facilities-related issues, determine appropriate next steps, and move solutions forward independently, escalating only when needed
Independently manage daily and weekly priorities based on studio and team needs
Exercise judgment in determining what requires immediate action versus what can be addressed over time
Resolve routine operational issues without leadership involvement and surface only exceptions or high-impact matters
Present leadership with proposed solutions when approvals are required, rather than open-ended problems
Provide operational continuity that minimizes disruption to design, fulfillment, and leadership teams
Serve as the onsite escalation point when technology or systems issues are not resolved through standard third-party IT support
Coordinate with external IT providers and software vendors to ensure issues reach resolution
Step in when issues fall outside the scope of third-party support, such as connectivity interruptions or vendor-specific software issues
Support physical workstation setup for new hires (monitors, peripherals, equipment)
Maintain basic internal records related to devices and equipment
Coordinate closely with the Front Desk Coordinator to ensure front-of-house operations and shared administrative workflows run smoothly
Support preparation of internal materials, scanning, printing, and organization as needed
Assist with studio support for events, photo shoots, and special projects as time allows
Qualification
Required
Prior experience in administrative, operations, executive support, or facilities coordination roles
Comfortable operating independently with minimal day-to-day supervision
Strong judgment and ability to navigate ambiguity
Calm, professional demeanor and confidence interacting with vendors and internal teams
Highly organized with strong follow-through
Proficiency with Microsoft 365 tools (Outlook, Teams, OneDrive)
Company
O'Hara Interiors
100 Best Companies to Work For | O’Hara Interiors specializes in classic design for modern living.
Founded in 1988
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Katherine O'Hara
CEO & Creative Director
Company data provided by crunchbase