After-School All-Stars Philadelphia & Camden · 1 month ago
HR Paylocity & Payroll Administrator
Los Angeles,CA,US
Full-time
Onsite
Mid Level
$80K/yr - $95K/yr
4+ years expAfter-School All-Stars Philadelphia & Camden is an organization that provides free afterschool programs to youth across the U.S. They are seeking an HR Paylocity & Payroll Administrator to manage the Paylocity HRIS platform and ensure its effective integration with other systems. The role involves leading the implementation of Paylocity modules, managing payroll processing, and supporting HR operations across the organization.
Non-profit Organization Management
Responsibilities
Serve as main lead for Paylocity HRIS platform for the organization
Maintain Paylocity and utilize the system to its highest capacity on a daily basis
Lead the implementation and schedule of module rollout of Paylocity – Data Insights, Learning, Recruiting, Surveys, Workflows and Documents, etc
Solve issues as they arise and reduce roadblocks team has faced in the first year of implementation
HR lead for Year-End and Contract Audits
Builds project plans, and ensures adherence to project schedules
Maintains a systems orientation and can work effectively with peers to set technology priorities and conduct long-term planning
Develop and host effective and digestible training to ensure team members across network are trained including new hires and semi-annual refresher courses
Develop user procedures, guidelines, best practices and documentation
Coordinate backend configuration for Paylocity to integrate with our other systems (Financial Edge and Raisers Edge) to utilize efficiency. Document process and results
Provides production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements
Maintains awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies. Examines trends in information systems training, materials, and techniques. Through classes, reading, CBTs or other mechanisms, continuously increases both HR knowledge and HRIS application/tools knowledge
Participates in user group meetings/conferences
Performs other related duties as assigned
Manage biweekly payroll processing. Includes documenting payroll updates, updating/confirming deductions, reviewing timecard data, and processing/submitting in Paylocity. Manage garnishment setup & follow-up
Manage Performance Review process in Paylocity (goals, mid-year and end-of-year reviews, and merit increase letters)
HR lead/support for Finance audit, 403(b) audit, Workers Comp audit
Conduct regular audits of the system
Ensure Paylocity is set up in compliance with local, state, and federal law (time off policies, onboarding notices, tax setup)
Oversee labor allocation process in Paylocity
Generate reports as needed for grant reporting, benefits reconciliation and billing (such as NY PFL/DBL policy, LTC policy, and Pet Insurance policy), federal/state reporting (EEOC, CA Pay Data), board meetings, and more
Monitor and audit employee tax setup. Maintain knowledge of payroll taxes in multiple states. Maintain state employer tax accounts and work with Paylocity to resolve any outstanding issues
Support HR Director with tracking, paying, and reconciling monthly health insurance benefits and other payments
Support HR Director and work across departments to create and/or streamline HR processes and policies, with a systems focus
Qualification
Required
4-6 years HRIS experience preferred
Multi-state payroll experience preferred
Significant Paylocity experience preferred
Bachelor's Degree HR or related field and experience
Intermediate level of proficiency in Excel
Solid understanding of nonprofit human resources and HRIS/System implementations
Superior organizational, time management, and multi-tasking skills
Pride in self, work, and organization with tasks performed at a high level of accuracy
Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones
Proven ability to handle confidential information with discretion
Flexible and able to adapt to changing position demands
Knowledge of Microsoft Office 365 is required
Solid understanding of implementation of HRIS (specifically Paylocity)
Attention to detail
Deadline oriented
Customer Service focus
Preferred
4-6 years HRIS experience preferred
Multi-state payroll experience preferred
Significant Paylocity experience preferred
Benefits
Medical
Dental
Vision
A 403(b) match
18 days of paid time off
25 paid organizational holidays (including one week at Thanksgiving and two weeks at each calendar year-end)
Company
After-School All-Stars Philadelphia & Camden
After-School All-Stars Philadelphia & Camden provides our communities with free, comprehensive after-school programs that keep children safe and help them succeed in school and life.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase