University of New Haven · 1 month ago
Facilities Planning Manager
West Haven, CT
Full-time
Hybrid
Senior Level, Lead/Staff
8+ years expThe University of New Haven is a private, coeducational university recognized for academic excellence. The Facilities Planning Manager is responsible for the management and administration of facilities planning across all campuses, overseeing business operations, managing a Computerized Maintenance Management System, and ensuring compliance with regulatory requirements.
E-LearningEducationHigher EducationNon ProfitUniversities
Responsibilities
Manage site centralized Computerized Maintenance Management System (CMMS). Responsible for developing written preventative maintenance action for incorporation into system. Assess all work requests to determine scope of work and provide required direction relative to materials, equipment, manpower, and time for execution of work to complete the job
Oversight of business operations for Facilities Operations including supervision of student clerical staff. Position ensures smooth flow of business activity consistent with University Standard Operation Procedures for purchase requisitioning, submissions of invoices for payment, recordkeeping and budget oversight with reporting responsibility to Director of Facilities Business & Administrative Operations
Manages centralized site work request function (Work Orders) including generation of routine P.M. actions, routing information for approval to necessary personnel (e.g. Maintenance Supervisors Engineer, Quality Control), and closeout including Customer Follow up, Archiving, drawing updates, etc
Establishes operating procedures for use of the CMMS system and monitors procedures and results to assure that all personnel adhere to the same routines, updating as conditions change
Assure all materials required to complete the job are incorporated in Maintenance action during P.M. development and Work Order issuance
Generate cost and manpower projection estimates for future work, to be used for budgeting purpose as well as past manpower expenditures to be used for expense allocations
Develops and routinely publish performance reports including but not limited to work order volume, turnaround, aging, customer satisfaction, etc
Maintains, OSHA, DEP, EPA, NFPA and all other Preventative Maintenance programs by carefully managing system access, levels of security, Management of Change and other programs relating to equipment maintenance and history
Ensure all safety requirements, permits, and protective equipment is incorporated in CMMS scheduled and non-schedule maintenance actions
Manages central tracking system for Safety related work requests in association with site EHS department
Develops and manages program for key requests and door hardware repairs (track through CMMS)
Qualification
Required
Bachelor's Degree and a minimum of eight (8) years of building and equipment maintenance experience, or an Associate's degree in a related engineering field with a minimum of twelve (12) years of building and equipment maintenance experience
Prior experience with development of maintenance management systems ideally from ground up
Communication skills, both written and oral, are required in order to establish effective working relationships with various personnel levels (Senior Leadership through Bargaining Unit). Demonstrated technical writing skills are also required
Working knowledge of computer systems and programs such as Excel and Word are required
Working knowledge of various regulatory agency requirements as they relate to maintenance including but not limited to OSHA, IBC, DEEP, EPA
Must be self-directed, able to work with a minimum of supervision. Must be able to develop strategies and implementation plans for maintenance program implementation
Strong knowledge of current Maintenance Practices and Procedures. Be able to diagnose equipment failure (repair or replace), as well as provide direction to trade supervision to effect repairs
Negotiating skills are required in order to bring consensus and compromise between various operating groups in developing PM standards, routines and schedules
Must have prior proven experience working with business office operations including procurement, accounting, invoice management, budget management and staff supervision in technical office environment
This position is responsible for maintaining equipment CMMS system security including Preventative Maintenance routines and histories on all equipment, systems, and buildings as well as documentation on SAFETY, OSHA, Health Code, DEEP, EPA & etc
Benefits
Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
Employee Discounts on products, services and educational opportunities
Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
Company
University of New Haven
University of New Haven is a school in West Haven.
501-1000 employees
H1B Sponsorship
University of New Haven has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (7)
2023 (4)
2022 (13)
2021 (11)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
Andrew W. Mellon Foundation
2021-04-15Grant· $1.5M
Leadership Team
Philip Howard
Senior Associate Director of Undergraduate Admissions
Recent News
2025-10-10
2025-09-19
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