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Visit.org · 1 month ago

Freelance Event Specialist - Aurora, CO

Aurora, Colorado, United States

Full-time

Onsite

New Grad, Entry Level

Visit.org is looking for an experienced Freelance Event Specialist based in Aurora, CO to manage logistics for in-person events. The role involves coordinating event details, being the on-site coordinator, and ensuring a high-quality experience for attendees.

Enterprise SoftwareSaaSSocial Impact

Responsibilities

Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause

Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc

Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience

Be the Visit.org representative, leader, and problem solver at events

Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner

Manage check-in process for in-person events; providing a warm and friendly welcome to guests

Problem-solving issues such as missing supplies, late staff, technology challenges, etc

Escalate issues to the Events Team when necessary to keep them informed or help problem-solve

Send consistent updates, photos, and videos to Events Team throughout event

Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

Pack supplies and add shipping labels which may include loading boxes