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Zoot Enterprises · 1 month ago

Front Desk Admin Intern

Bozeman, MT

Internship

Onsite

Intern

Zoot Enterprises is a global provider of advanced origination, acquisition, and decision management solutions. The Front Desk Admin Intern serves as the first impression for visitors and clients, performing a variety of customer service, administrative, and hospitality tasks to ensure a welcoming environment and smooth operations.

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Responsibilities

Perform barista duties, including, but not limited to making drinks, ordering, and maintaining supplies, creating coffee cards, performing daily and weekly cleanup, and balancing the cash drawer daily

Manage the Zoot Hospitality request process for internal and external meetings, ensure hospitality items and food are ordered and set up, coordinate with kitchen to schedule catered meals, and handle set up of hospitality throughout the building

Maintain our internal POS (Remi) with daily account loads, adjustments, and purchases

Place supply orders and make periodic trips to local stores, like Costco, to purchase supplies. Obtain supplies, food, and/or drinks for company-wide events, like Coffee Talk

Maintain kitchenettes, including restocking coffee

Order and maintain all office supplies for the entire company. (i.e., Maintain print rooms and monitor inventory for restock)

Serve as the point of contact for office equipment issues and schedule maintenance if needed

Provide analysis of revenue and expenses to determine appropriate prices and evaluate demand for certain items

Plan and set up for company-wide events, including Coffee Talks, Huddles, and Town Halls

Manage Coffee Talk requests and calendar

Facilitate shipping for the company, as needed

Compliance with and knowledge of Zoot’s Policies and Procedures, Code of Business Conduct, and Employee Agreement

Achieve a service-focused culture with emphasis on delivering on-time, high-quality products and services to internal and external customers

Work independently on special, non-recurring and ongoing administrative projects as assigned

Handle confidential and non-routine information

Other duties as assigned – it is understood that this list of major duties and responsibilities is not an all-inclusive list and that other duties and responsibilities, which may include helping others in the same or different departments, may be assigned by supervision