Tential Solutions · 5 days ago
Workplace Project Coordinator
Glen Allen, VA
Contract
Hybrid
Entry, Mid Level
2+ years expTential Solutions is looking for a Workplace Project Coordinator to join their Workplace & Design team. The role involves managing design and project-related tasks, maintaining documentation, and coordinating vendor activities to ensure successful project completion.
Human ResourcesInformation Technology
Hiring Manager
Will Bartolotta
Responsibilities
Works furniture and other miscellaneous tickets from submission through completion to satisfy the end use/client, Atlantic Union Bank design standards and all building/ADA codes
Manage between 10-30 active tickets at one time while tracking their progress and providing updates to the requestor of the tickets
Work with various vendors to resolve each request in a timely manner
Coach teammates to provide information needed to efficiently process tickets
Research and gather information through photos, scheduling vendor site visits, etc. from the requestor to provide to vendors to determine repair needs
Coordinate vendor site visits with requestor and physical security application, if needed
Provide vendor escort in local Richmond corporate buildings
For furniture move requests, create existing and proposed furniture drawings to meet all codes for approval by Asset Strategy Manager and LOB contact
Assist in gathering request pricing information for repair requests if an item is not under warranty
Obtain proper purchasing authority and cost centers from the appropriate line of business contact for repairs for billing purposes and maintaining documentation
Complete tickets within the SLA requirements established in the maintenance service ticketing system
Maintain all documentation in the appropriate folders and in the ticketing system
Coordinate vendor site visits with physical security through visitor application
Meet vendors onsite, as needed
Perform and document furniture and artwork punch list
Confirm furniture punch list is completed in a timely manner
Provides updates to the Workplace & Design Manager and Move Coordinator
Oversees the installation of artwork and marketing posters, etc. within Corporate and Consumer branch locations to meet design standards and approval elevations
Perform field surveys and documentation, as needed
Request purchase orders and tracks job costing
Maintains all project documentation in the project folders
Create installation presentations in Adobe Pro, CAD/Revit, and/or PowerPoint based on approved site visits, markups, design concepts, and furniture orders
Lead meetings with end users(s), lines of business, and/or project teams to outline the project SOW and assign tasks for successful furniture and/or art installation
Issue drawings to departments in a timely manner for their vendors to install and/or Workplace and Security Management vendors or Regional Facilities Specialists
Maintain all project documentation in the appropriate folders
Assist with site visits, surveys, documentation and creating design drawings based on requested work, as needed
Work with art framing vendors to have existing artwork re-matted and reframed to establish standards for reinstallation based on the established schedule
Schedule art handlers to pick up and install artwork based on the AUB design and installation standards
Maintain all project documentation in the appropriate folders
Assist with providing documentation to CAFM Coordinator for the Asset Management module, if needed
Assist the Move Coordinator with move projects as needed
Document floor plan changes including seating changes during a strategic move project
Assist in walking locations to maintain accurate seating assignments on floor plans, as needed
Attend meetings to schedule installations and vendors, as needed
Assist with creating diagrams showing monthly metrics for reporting purposes, as needed
Additional tasks associated with position as needed
Qualification
Required
2+ years of experience using AutoCAD/Revit
Understanding of ticket work order systems helpful
Background in furniture, design, project management
Knowledge of Microsoft Office programs: Word, Excel, PowerPoint
Experience using Adobe Acrobat Pro to create and edit documents
Proficient in AutoCAD/Revit software
Ability to read floorplans
Understanding of furniture and equipment repairs, basis warranty requirements
Basic knowledge of American with Disability Act (ADA) and building codes. Ability to research and understand codes
Communication – Clearly communicates both orally, writing, and/or in person to provide direction or gain clarification (problem solve/understand) on tasks effectively and professionally. Responds well to questions. Able to read and interpret written information
Able to follow directions as well as established processes, policies, guidelines, and standards. Completes administrative tasks correctly and on time. Supports organization's goals and values
Self-starter/Problem-solver
Work well independently and as part of a team
Multi-tasking: Must be able to manage multiple priorities at the same time. Able to deal with frequent change, delays, or unexpected events. Able to switch tasks on the fly based on accessed urgency
Highly detailed/organized with great follow up skills. Prioritizes and plans work activities; Uses time efficiently. This extends to juggling tasks with long wait times
Professionalism – Approaches others in a tactful manner
Quality – Demonstrates accuracy and thoroughness. Must quality control all work
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions and keeps commitments. Completes tasks on time or notifies appropriate person with an alternate plan
Attendance/Punctuality – Is consistently at work and on time
Preferred
Prior experience in a help desk environment helpful but not required
Company
Tential Solutions
We put people first. We’re your trusted partner - empowering you with top talent and solutions to stay competitive in today’s dynamic market.
501-1000 employees
H1B Sponsorship
Tential Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2022 (3)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Shane Ireland
Chief Executive Officer
Quinn Salamandra
Co-Founder
Recent News
Australian Financial Review
2024-05-02
2024-04-12
Company data provided by crunchbase