Lehigh Carbon Community College · 1 month ago
Workforce Development Communications & Operations Assistant
Schnecksville, PA
Contract
Onsite
Entry Level
2+ years expLehigh Carbon Community College is dedicated to advancing workforce initiatives and training programs. The Workforce Development Communications & Operations Assistant provides administrative, fiscal, and technical support, serving as a key point of contact for faculty, staff, students, and community partners.
Responsibilities
Supports departmental accounting functions including budget tracking, forecasting, invoice processing, purchasing, and year-end close-out in collaboration with the Business Office and Finance Department
Develops and manages spreadsheets and record-keeping systems to ensure compliance with college policies and grant requirements
Prepares and analyzes reports on financial and program metrics; provides real-time and historical performance data to support operations management
Maintains fiscal and program records for all Workforce Development grants, scholarships, and third-party funding programs
Serves as the primary Banner registration contact for Workforce Development courses, handling course setup, grades, data entry, and reporting, including new course curriculum submissions
Initiates and tracks instructor paperwork, contracts, payroll documents, and course outlines for audits, accreditation, and institutional review
Assists in managing program budgets and departmental documentation for noncredit and workforce programs
Processes purchase requisitions, check requests, and budget transfers; orders supplies and oversees office equipment maintenance
Develops and maintains an operational manual and provides clerical and logistical support for departmental meetings, events, and special projects
Manages the Workforce Development email inbox and responds to student inquiries promptly, following departmental communication protocols
Receives and directs calls and visitors, providing excellent customer service to students, partners, and internal departments
Coordinates student registration processes and supports program communications
Manages Workforce Development social media accounts and supports marketing initiatives to promote programs and events
Coordinates publication updates for noncredit schedules and maintains departmental web content
Provides event and conference support, serving as liaison between organizers and departments
Manages the WEDnet account and related processes for LCCC, ensuring accurate documentation, compliance, and timely reporting throughout the fiscal year
Performs other duties as assigned to support the Center for Workforce Development
Maintains an operational manual for this position
Qualification
Required
Associate's degree in accounting from an accredited institution OR high school diploma/equivalent and minimum of two-year work experience in an office setting
Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)
A minimum of two years' office or related experience
Proficient with Microsoft Excel and Office, in order to store data, create reports, produce schedules, and perform other tasks
Excellent with Excel spreadsheets, including data tracking, formula creation, and reporting
Analytical skills: Must possess analytical skills essential for reviewing information, analyzing data, and making appropriate recommendations for improvement
Communication skills: Must possess strong communication skills to ensure that employees are kept informed of developments effectively, and to ensure that all appropriate staff are aware of issues
Ability to maintain confidentiality in working with students, staff, and the general public
Financial management/literacy
Ability to work in a stressful and changing environment
Must have exceptional organizational skills
Ability to portray a professional and competent image and maintain confidentiality in working with students, staff, and the general public
Ability to use good judgment and critical thinking skills
Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge
Preferred
Accounting background preferred
Company
Lehigh Carbon Community College
Lehigh Carbon Community College is a school in Schnecksville.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Josh Mitchell
Chief Information Officer
Recent News
Government Technology US
2025-06-19
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