Guggenheim Securities ยท 2 days ago
Executive Assistant Investment Banking Healthcare Services Team Temp to Perm
New York, NY
Full-time
Hybrid
Senior Level, Lead/Staff
$90K/yr - $110K/yr
10+ years expGuggenheim Securities is a global investment and advisory firm, and they are seeking a proactive Executive Assistant to support its Investment Banking Healthcare Services Team. The role involves managing complex calendars, arranging meetings and travel, and providing administrative support to senior executives in a fast-paced environment.
Financial Services
Responsibilities
Manage complex calendars in different time zones
Arrange meetings and appointments with clients and other counterparties
Arrange domestic and international business travel
Assist visiting clients with travel arrangements
Process expense reports
Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly
Proactively organize materials for calls, meetings, and travel
Liaise with administrative staff of clients as necessary
Monitor emails for professionals, as requested
Perform other related duties as assigned or requested by professionals they support
Qualification
Required
Proactive Executive Assistant to support its Investment Banking Healthcare Services Team
Support executives in all administrative functions
Reliable and exercise excellent judgment
Exceptional communication skills
Demonstrate strong customer service and professionalism
Ability to handle numerous projects
Handle a heavy workflow with a high level of accuracy
Experience supporting senior level executives
Comfortable interacting with other senior members of the team and external clients
Manage complex calendars in different time zones
Arrange meetings and appointments with clients and other counterparties
Arrange domestic and international business travel
Assist visiting clients with travel arrangements
Process expense reports
Interface and communicate with internal administrative functions on behalf of the professionals they support
Answer multiple phone lines and provide phone coverage for other team members as needed
Proactively organize materials for calls, meetings, and travel
Liaise with administrative staff of clients as necessary
Monitor emails for professionals, as requested
Perform other related duties as assigned or requested by professionals they support
Bachelor's degree or equivalent experience
Minimum of 10 plus years executive assistant experience, preferably in financial services
Preferred
Proficiency in Microsoft Office Suite
Knowledge of DealCloud CRM and Workday preferred but will train
Strong time management skills and ability to manage multiple tasks for many professionals
Strong interpersonal and communication skills
Strong organizational skills
Ability to exercise judgment including prioritizing issues and tasks
Detail-oriented and able to multi-task in a fast-paced environment
Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
Company
Guggenheim Securities
Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners. It is a sub-organization of Guggenheim Partners.
1001-5000 employees
H1B Sponsorship
Guggenheim Securities has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (13)
2021 (18)
2020 (13)
Funding
Current Stage
Late StageLeadership Team
Mark Van Lith
Chief Executive Officer
Recent News
2026-01-07
2025-12-17
Company data provided by crunchbase