Ambrose · 3 weeks ago
Front Office Administrative Assistant
Indianapolis,IN,US
Full-time
Onsite
Entry Level
2+ years expAmbrose is an industrial and logistics real estate developer focused on creating cutting-edge supply chains. They are seeking a Front Desk Administrative Assistant to serve as the first point of contact for visitors, ensuring a warm and professional office environment while providing essential administrative support.
CommercialProperty ManagementReal Estate
Responsibilities
Serve as the first point of contact for all visitors, creating a warm, professional, and highly hospitable experience
Answer incoming calls, greet callers, provide information, and route calls or messages as appropriate
Represent Ambrose in all interactions with professionalism, discretion, and attention to detail
Build strong relationships with employees, guests, and vendors by fostering a gracious and welcoming office environment
Coordinate and communicate with building management and facility-related vendors
Maintain a consistently “crisp,” organized, and polished office environment
Manage conference rooms and the social hub, including scheduling, setup, and cleanup
Order and manage office supplies, beverages, snacks, coffee equipment, and related inventory
Arrange catering and meals for meetings, events, and team gatherings
Manage mail, deliveries, office errands, and storage organization
Support employee-related events and initiatives, including team gatherings, culture events, gifting, office moves, and setup
Prepare for new hires by coordinating office setup, supplies, parking access, building credentials, and technology readiness
Partner with internal teams to enhance the in-office experience and support day-to-day needs
Book and manage travel arrangements as needed
Manage Concur expense reporting
Notarize documents as requested
Draft and manage correspondence, including emails, memos, shipping, and mail
Proactively plan, organize, and support meetings, luncheons, and office events
Assist the administrative team with special projects and provide backup support as needed
Update and maintain reports, systems, data entry, and support rollouts of new tools or modules
Serve as the primary point of contact for office IT needs, including conference rooms, Wi-Fi, and basic troubleshooting
Qualification
Required
Bachelor's degree is highly desired with at least 2 years of experience in hospitality, office coordination, or administrative support
Highly proficient in MS Word, Excel and PowerPoint
A hospitality-first mindset with exceptional interpersonal and communication skills
High attention to detail with the ability to multi-task in a fast-paced environment
Strong organizational skills and proactive, service-oriented approach
Must have a high attention to detail and a strong ability to multitask in a fast-paced environment
This position is in office M-F between the hours of 8AM – 5PM
Company
Ambrose
Since 2008, Ambrose has been redefining what’s possible for people, companies and communities.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Aasif Bade
Founder and CEO
Stacey Anderson
SVP, Chief Financial Officer
Company data provided by crunchbase