Nokia · 1 day ago
Admin Services Specialist 5
Sunnyvale, CA
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expNokia is a global leader in connectivity for the AI era, and they are seeking an Admin Services Specialist 5 to provide executive-level administrative support. This role involves managing travel arrangements, coordinating meetings, and improving processes while collaborating with various teams and executives.
ElectronicsEnterprise SoftwareInternet of ThingsMobile DevicesTelecommunications
Responsibilities
Plan and arrange complex travel itineraries, schedule appointments, and process expenses
Provide assistant support services in the Sunnyvale, CA office for assigned executives
Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions
Assist in the production of presentation materials and the coordination of internal and external events
Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices
Continuously seek opportunities to improve processes, methods, and overall efficiency
Proactively manage the executives' calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones
Screen incoming topics, prioritizing and responding appropriately. Seek, update, and provide information, including research and compilation of reports, presentations, and organizational charts
Qualification
Required
A robust track record of strong executive assistance experience
Excellent planning skills, ability to manage complex calendars across multiple time zones, prioritize tasks in a fast-paced environment, and strong organizational skills
Ability to think critically, solve problems effectively and make sound decisions
Strong attention to detail and a commitment to delivering high-quality work
Ability to handle information with discretion and confidentiality
Fluent English language skills (written and verbal)
Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus
Ability to create clear and concise communication in various formats
8 + years of experience and a graduate equivalent degree
On-site position in Sunnyvale: Candidate must be local to Sunnyvale
Benefits
Corporate Retirement Savings Plan
Health and dental benefits
Short-term disability, and long-term disability
Life insurance, and AD&D – Company paid 2x base pay
Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
Paid time off for holidays and Vacation
Employee Stock Purchase Plan
Tuition Assistance Plan
Adoption assistance
Employee Assistance Program/Work Life Resource Program
Company
Nokia
Nokia manufactures mobile devices, network infrastructure, and location-based technology for businesses. It is a sub-organization of Enscryb.
10001+ employees
H1B Sponsorship
Nokia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (262)
2024 (264)
2023 (259)
2022 (250)
2021 (296)
2020 (287)
Funding
Current Stage
Public CompanyTotal Funding
$4.45BKey Investors
European Investment BankNVIDIANational Telecommunications and Information Administration
2025-12-16Post Ipo Debt· $511.84M
2025-10-28Post Ipo Equity· $1B
2025-06-30Post Ipo Debt· $1.76B
Leadership Team
Justin Hotard
President and CEO
Victoria Hanrahan
Chief of Staff to the CEO
Recent News
MarketScreener
2026-01-07
2026-01-07
Company data provided by crunchbase