Solomon Page · 13 hours ago
Executive Assistant, Human Capital
New York, NY
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $110K/yr
5+ years expSolomon Page is a well-known global investment banking advisory firm seeking an Executive Assistant to support two top-level executives in their Human Capital Group. The role involves extensive calendar management, handling confidential materials, and providing administrative support in a fast-paced environment.
Asset ManagementConsultingProfessional Services
Hiring Manager
Alexandra Khouri
Responsibilities
Responsible for extensive calendar management, proactively prioritizing a constantly evolving schedule to keep the Co-Head and MD on track as well as monitoring calendars for the Managing Directors and Directors
Anticipate and resolve potential scheduling/logistical conflicts with an appropriate sense of urgency and professionalism
Act as gatekeeper for the Co-Head and MD; diligently screen and answer phone calls and respond to internal/external inquiries as necessary to maximize time of managers
Handle confidential materials for the HCG team with the utmost degree of care, integrity, and discretion
Ability to liaise frequently with other departments within the firm to coordinate conference calls and meetings, as well as troubleshoot daily issues for the HCG team
Prepare and process expense reports utilizing Workday
Coordinate domestic and international travel arrangements (not heavy) as needed
Provide additional administrative support, including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc
Participate in various ad-hoc projects and perform other duties as assigned
Qualification
Required
Minimum 5-8+ years of applicable administrative experience, ideally working in financial services or within a human capital/HR-related department
Bachelor's degree required/strongly preferred
Punctual, organized, and extremely detail-oriented
Excellent analytical, time-management, and organizational skills; flexibility and ability to manage several priorities/projects in a very busy, fast-paced environment
Superior communication and interpersonal skills – both written and oral – with the ability to develop strong working rapport with employees at all levels of the firm
Strong team player with positive attitude and willingness to assist with all assigned duties
Proficiency in Microsoft Office suite (especially Outlook, Excel, PowerPoint, and Word)
Someone who knows to give reminders to executives before their meetings start to ensure they are on time, give breaks between meetings, etc
Someone who is 'one step ahead.' Calendars are always changing – person needs to follow up with executive to make sure that things need to be moved around to accommodate so they're not running late the whole day
Sensitivity to confidential matters
Familiar with operating as part of a global team
Sound judgment – knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate
Independent and strategic thinker
Benefits
Paid overtime
Discretionary bonus eligibility
Company
Solomon Page
Founded in 1990, Solomon Page is a leading staffing and executive search firm headquartered in New York City with offices across the United States.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lloyd Solomon
Managing Director
Rachel Tigges
CMO
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