Apply on Employer Site

Woods Hole Oceanographic Institution · 1 week ago

Senior Administrative Assistant II

Woods Hole, MA

Full-time

Hybrid

Mid, Senior Level

$30/hr - $35/hr

2+ years exp

Woods Hole Oceanographic Institution (WHOI) is dedicated to understanding the ocean's impact on our planet. They are seeking a Senior Administrative Assistant II to provide critical support to the fundraising team by managing donor records, assisting in proposal preparation, and facilitating communication with key stakeholders.

EducationMarine TechnologyNon ProfitProduct Research

Responsibilities

Develops working knowledge of fundraising objectives and donor strategies; reflects this in donor relationships and interactions

Creates and updates donor records in the Raiser’s Edge database on a timely basis and manages data import/export tasks along with the creation of queries, exports and reports on an ad hoc and regularly scheduled basis

Assists in proposal preparation and prepares budgets and standardized documentation

Drafts correspondence, reports and memos for the fundraisers

Helps plan and organize staff appointments, meetings and travel, which includes preparation of background materials on donor prospects

Participates in regular staff meetings

Tracks Moves Management data in Raiser’s Edge database and run regularly scheduled moves reports

Shares responsibility for general Development Office phone line and email address

Develops system for tracking planned giving donations and intentions and provides regular status reports

Performs basic research tasks related to donors and potential donors. Creates bios based on this research and updates the database as needed

Reviews Development Office correspondence to extract relevant donor information and enters into the database

Assists fundraisers with the monitoring of budgets, submission of expense reports, creation of purchase orders and general vendor interactions

Handles and maintains confidential materials, some of a complex nature

Maintains, organizes and prioritizes multiple office tasks

Performs other duties as deemed necessary to serve the Development Office and/or the Institution's needs

Qualification

Raiser's EdgeData analysisMS Office SuiteCustomer serviceCommunication skills

Required

HS Diploma or GED

2+ years of administrative or office operations experience

Proficiency in MS Office Suite

Strong customer service acumen; exceptional communication skills

Experience in data analysis and reporting

Preferred

Bachelor's degree in Business Management or related field

5+ years of administrative/operations experience that includes budget oversight

Experience managing CRM databases; Raiser's Edge strongly preferred

Benefits

Comprehensive benefits package

Company

Woods Hole Oceanographic Institution

As the world's largest private nonprofit ocean research, engineering and education organization, we are dedicated to advancing solutions for our ocean, our planet, and our future.

Founded in 1930

Woods Hole, Massachusetts, USA

1001-5000 employees