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Nixon Peabody LLP · 1 day ago

Local Resource Assistant

New York, NY

Full-time

Onsite

Entry, Mid Level

$63K/yr - $87K/yr

2+ years exp

Nixon Peabody LLP is a law firm offering a dynamic work environment that emphasizes collective thinking and innovation. The Local Resource Assistant is responsible for providing onsite administrative support to attorneys and paralegals, ensuring timely completion of tasks and maintaining professional relationships with clients and staff.

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Comp. & Benefits

Responsibilities

Work closely with local legal secretarial assistants and/or paralegals to provide onsite administrative support to attorneys and paralegals

Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed

Coordinate input and revision of correspondence, documents, memorandum, time entries, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format

Copy or coordinate copy/scan jobs with others to ensure accurate reproduction of documents. Print or coordinate print jobs with others to ensure accuracy; send faxes and e-mails. Prepare and execute mailing of documents/packages via regular mail, overnight delivery or courier services

Perform or expedite the production of binders, tabs, exhibits and tables of contents

Coordinate the distributions and mailings of court, deed and other paper filings

Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete

Perform clerical tasks related to updating and maintaining client files in accordance with established records management policies and procedures

Organize and maintain case materials using traditional and electronic document management systems

Maintain decentralized file areas for assigned timekeepers as needed

Facilitate the coordination of onsite meeting requests

Facilitate the submission of expense reimbursements, vendor invoices, and time entry, and send to appropriate resources as needed

Performs other duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsInterpersonal skillsCommunication skillsCustomer service skillsTyping skillsAttention to detailProblem-solving skillsConfidentiality

Required

2-3 years of relevant experience, preferably within a law firm or professional services environment

Some college preferred. Work experience in lieu of a degree will be considered

Excellent interpersonal, communication, and customer service skills

Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients

Ability to maintain confidentiality

Demonstrated organizational skills with attention to detail and accuracy in grammar, spelling and punctuation

Uses initiative to analyze and solve problems in standardized situations

Ability to work independently and to sort priorities with minimum level of direct supervision

Able to complete work utilizing all means of remote communication

Skillful at navigating internal resources, such as Central IPC and Help Desk, as necessary to manage workflow to ensure successful completion of assigned task

Proficient in Microsoft Office Suite and other office technology applications; proficient keyboarding/typing skills

Benefits

Standard benefits package

Additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications