University of Southern California · 1 month ago
Department Secretary - GI Liver Admin - Full Time 8 Hour Days (Non-Exempt) (Union)
Los Angeles, CA - Health Sciences Campus
Full-time
Onsite
Entry Level
$22/hr - $37.40/hr
2+ years expThe University of Southern California is seeking a Department Secretary for the GI Liver Admin. The role involves providing quality care and managing clerical duties related to the department's administrative functions while ensuring smooth communication between patients, families, and hospital staff.
EducationHigher EducationUniversities
Responsibilities
Initiates clerical duties as defined in the unit secretary scope of practice
Demonstrates flexibility, ability to problem-solve and self-direction
Consistently collaborates with the charge nurse and other hospital personnel to ensure smooth, cost-effective, efficient workflow within the patient care unit
Maintains clean and organized work area
Ensures unit supplies/forms are ordered weekly, as needed
Demonstrates a thorough understanding of and expertise in the use of Cerner Millenium
Aware of changes in Cerner Millenium and communicates them to appropriate staff
Provides timely and accurate census reports within one hour of starting shift and updates as necessary
Documents appropriately on down time forms
Utilizes courtesy, compassion, kindness and honesty while interacting with public, patients and all hospital personnel
Demonstrates appropriate communication skills whether in person, via telephone or in writing
Meets patient’s expectations by answering phone/call lights courteously and promptly within three rings
Identifies self by name and unit
Routes all calls/requests to appropriate personnel and identifies on phone the reason for transfer and assures the connection is made
Attempts to problem solve independently, seeking assistance from Clinical Coordinator or Director, if unresolved
Assists with the management of patient information. Keeps the chart in optimum condition
Assists other ancillary personnel in obtaining parts of charts as necessary
Involved with and keeps aware of changes from hospital-wide committees including, but not limited to, the unit secretary’s meeting
Reviews and begins to assemble the admission chart forms for surgery schedule add-ons immediately upon notification of admission
Adds appropriate forms to chart as necessary
Files diagnostic reports appropriately as per CURL standards in the designated area of the chart as information is received during the shift
Takes on assignments as directed
Demonstrates collaboration, congeniality and problem-solving skills
Maintains an open line of communication between management and other staff while demonstrating a professional demeanor at all times
Communicates and clarifies outstanding patient care orders/activities to the Charge RN when leaving the unit or for the day
Is a team player and possesses a positive attitude
Performs other duties as assigned
Qualification
Required
High School or equivalent
Ability to communicate effectively in English both verbally and in writing
Computer literacy in word processing, spreadsheets, power point, etc
Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
Preferred
2 years Experience in an OR setting as a receptionist
Previous office, filing and typing experience
Knowledge of medical terminology
Familiarity with MS office, word processing, IDX, Cerner, PBAR and scheduling software
Surgical procedure identification knowledge preferred
Company
University of Southern California
University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
10001+ employees
H1B Sponsorship
University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)
Funding
Current Stage
Late StageTotal Funding
$19.64MKey Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant
Leadership Team
David A Barnhart
Director, USC Space Engineering Research Center
H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
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