Bentley University · 1 week ago
Academic Coordinator II, Experience Design, Marketing, and CADS
Waltham, MA
Full-time
Onsite
Entry, Mid Level
$23.34/hr - $37.37/hr
2+ years expBentley University is a higher education institution seeking an Academic Coordinator II for their Experience Design, Marketing, and CADS departments. The role involves providing comprehensive administrative support, managing events, and assisting with academic processes while ensuring effective communication and coordination among faculty, students, and the center.
Universities
Responsibilities
Manage all daily administrative activities within the departments
With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but are not limited to candidate interviews, committee meetings, faculty retreats, and faculty/student events
Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
Manage and maintain all shared office equipment such as printers, copiers and fax machines
Act as the main point of contact and liaison for all visitors to the department office(s)
Utilize current software including Office 365 to produce and manage various department materials
Maintain department databases including office assignment lists, event information, faculty address list, etc
Help faculty to proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course descriptions and other related materials (when needed)
Utilize current systems (Workday Student, Brightspace, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
Assist with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities
Work with Chair and faculty to enter course schedules
Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
Organize and maintain files and resources including course syllabi, faculty CV and reports, and other documentation related to accreditation processes
Work with the Business Service Center in paying out invoices and expenses
Manage the logistics of events the Center runs, including helping choose date and time that conflict minimally with other events on campus and fit well with faculty and student schedules
Choose and book rooms and food for events
Prepare and coordinate the distribution of physical and electronic event announcements (flyers, slides on screens around campus)
Support events that happen during business hours by attending to ensure food arrives, take photos for later social media posts
Oversee and approve hours logged by work study students working for the center
Meet occasionally with CADS director to receive plans for upcoming events and be ready to support them as described above, and to be a thought partner in the logistics for them
Hire, train, schedule, and supervise student workers within the department
May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties
Continuously improve current skills through all internal training and resources offered
All other duties as assigned by the supervisor
Qualification
Required
Manage all daily administrative activities within the departments
Act as primary scheduler and organizer for all department(s) activities which may include but are not limited to candidate interviews, committee meetings, faculty retreats, and faculty/student events
Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
Manage and maintain all shared office equipment such as printers, copiers and fax machines
Act as the main point of contact and liaison for all visitors to the department office(s)
Utilize current software including Office 365 to produce and manage various department materials
Maintain department databases including office assignment lists, event information, faculty address list, etc
Help faculty to proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course descriptions and other related materials (when needed)
Utilize current systems (Workday Student, Brightspace, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
Assist with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities
Work with Chair and faculty to enter course schedules
Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
Organize and maintain files and resources including course syllabi, faculty CV and reports, and other documentation related to accreditation processes
Work with the Business Service Center in paying out invoices and expenses
Manage the logistics of events the Center runs, including helping choose date and time that conflict minimally with other events on campus and fit well with faculty and student schedules
Choose and book rooms and food for events
Prepare and coordinate the distribution of physical and electronic event announcements (flyers, slides on screens around campus)
Support events that happen during business hours by attending to ensure food arrives, take photos for later social media posts
Oversee and approve hours logged by work study students working for the center
Meet occasionally with CADS director to receive plans for upcoming events and be ready to support them as described above, and to be a thought partner in the logistics for them
Hire, train, schedule, and supervise student workers within the department
May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties
Continuously improve current skills through all internal training and resources offered
All other duties as assigned by the supervisor
Preferred
HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
2-4 years of relevant working experience
Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, SharePoint, and Outlook) or similar software
Demonstrated proficiency in utilizing team collaboration tools (SharePoint, Teams) or similar collaboration software
Demonstrated proficiency in Zoom or other remote meeting software
Demonstrated ability to work with a diverse population
Preferred experience using various academic support applications including Workday Student, Brightspace, etc
Ability to juggle multiple priorities and assignments
Have a customer service focus and proactively serve the departments and faculty
Benefits
Competitive compensation
Robust benefits
Career development and opportunities
Generous paid time off
Workplace flexibility
Positive, engaging employee experience
Company
Bentley University
A private co-educational university in Waltham, Massachusetts, 10 miles west of Boston, focused on business.
501-1000 employees
H1B Sponsorship
Bentley University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (10)
2023 (13)
2022 (11)
2021 (6)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
unknown2022-03-02Grant
Leadership Team
Maureen Forrester
Vice President for Administration & Finance, CFO/Treasurer
Kyle Wilson
Associate Director, Admission Partnerships & Pathways
Recent News
2025-12-13
FF News | Fintech Finance
2025-11-01
Providence Business News
2025-09-12
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