Apply on Employer Site

University of Pennsylvania · 3 weeks ago

Financial Administrative Coordinator NBC

New Bolton Center

Full-time

Hybrid

Mid, Senior Level

5+ years exp

The University of Pennsylvania is a world-renowned leader in education, research, and innovation. The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations, coordinating and processing financial transactions while maintaining accurate records and serving as a key contact for stakeholders.

Continuing EducationEdTechEducationSTEM EducationUniversities

Growth Opportunities

Responsibilities

Process all financial transactions, including purchasing, payables, receivables, and reimbursements

Assist the Business Manager in monitoring account spending and preparing financial data for reporting. Maintain accurate records in compliance with University, State, and Federal regulations

Ensure adherence to financial policies and procedures. Provide guidance to department contacts on proper processes and remain current on University financial policies

Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events

Serve as the primary contact for outside vendors. Submit work requests for building and equipment repairs; liaise with internal and external service providers

Assist new staff and faculty with area-specific processes, workspace setup, and lab access. Provide international scholars with resources to acclimate to the area

Support faculty in research and teaching activities. Respond to requests from faculty, staff, and students

Qualification

Financial transactions processingProcurement knowledgeMicrosoft ExcelFinancial policies understandingAccounts receivable experienceGeneral office dutiesCommunication skills