Family Health Care ยท 1 month ago
Accounts Payable Accountant
Baldwin, Michigan, United States
Full-time
Onsite
Mid Level
$22.80/hr - $22.80/hr
3+ years expBaldwin Family Health Care (BFHC) is focused on supporting the financial operations of the organization. The Accounts Payable Accountant is responsible for ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payments while maintaining compliance with relevant regulations.
Health CareHome Health CareMedicalPersonal HealthService Industry
Responsibilities
Process vendor invoices, employee expense reports, and credit card transactions with accurate coding, documentation, and approvals
Ensure expenses are recorded in accordance with GAAP and grant-specific requirements
Monitor invoice discrepancies, resolve vendor issues, and prevent duplicate or improper payments
Track invoice approvals and due dates to ensure timely payment and avoid penalties
Prepare and process accounts payable payments, including checks, ACH, and virtual card transactions
Reconcile accounts payable activity to the general ledger and investigate variances
Coordinate weekly funding of the accounts payable bank account from the operating account
Prepare ACH files for review and release by authorized finance leadership
Create and maintain vendor records in NetSuite, ensuring completeness and accuracy
Maintain ACH documentation and ensure secure handling of vendor and employee banking information
Support 1099 reporting compliance, including collection of W-9s and validation of tax information
Ensure adherence to sales tax exemption requirements and proper vendor notification
Monitor outstanding checks and support Michigan unclaimed property (escheatment) compliance
Maintain documentation, perform outreach, and coordinate reissues or voids as needed
Assist the Controller with audit support and documentation requests
Maintain accounts payable dashboards, saved searches, and import templates in NetSuite
Ensure imported invoices and credit card transactions are complete and accurate
Reconcile the accounts payable aged trial balance to the general ledger monthly
Collaborate with the finance team to improve efficiency, reporting, and internal controls
Serve as backup support for payroll processing during planned cross-training periods or absences, ensuring continuity of operations
Assist with onboarding education related to reimbursement procedures and payment processes, as needed
Qualification
Required
Associate degree in Accounting or related field required
Minimum three years of experience in accounts payable or general accounting
Working knowledge of GAAP, internal controls, and accounting best practices
Experience with ERP systems required
Preferred
Bachelor's degree preferred
Experience in healthcare, FQHC, nonprofit, or grant-funded environments preferred
NetSuite experience strongly preferred
Benefits
Full benefits package
Company
Family Health Care
Family Health Care Provides Home Nursing Services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Julie Tatko
President and CEO
Mason Husby, CPA, CHFP
Vice President and Chief Financial Officer
Company data provided by crunchbase