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Legends Global · 1 day ago

Event Coordinator

Kansas City, MO

Full-time

Onsite

Entry, Mid Level

2+ years exp

Legends Global is seeking an Event Coordinator responsible for providing professional client services support in the planning, organization, and management of events. The role involves coordinating logistics, maintaining client relationships, and ensuring compliance with facility policies throughout the event process.

HospitalityMarketingSports

Responsibilities

Serve as primary contact for clients of assigned events – assisting in development and conceptualization of show needs

Keeps clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, facility setup specifications, insurance requirements and other relevant details

Provide support and coordination for event operations, including hospitality events, in compliance with expectations of the event, clients, production, and T-Mobile Center management

Provide clear, concise and timely communication of event needs to appropriate staff including compiling and distributing timely, accurate & detailed production notes and attending appropriate planning, organization and other event and facility meetings in support of facility operations

Develop CAD drawings for ticketed events in conjunction with the Box Office and production teams

Manage, maintain and organize files and reports, which include all pertinent information for venue’s events

Guides clients in preparation of events by interpreting and explaining contract provisions and venue policies and procedures

Follow up on all client requests, concerns, and problems for assigned events

Other duties as assigned

Qualification

Budget managementAutoCADProject managementEvent services experienceAdvanced communication skillsPC applications proficiencyProfessional interactionProblem-solvingAttention to detailAdaptability

Required

A minimum education level: High School Diploma or its equivalent

Years of related work experience: 2-4, including previous event services experience

Demonstrated effective project management skills

Understanding of budget preparation and management

Ability to adapt to changes in the work environment and management, competing demands, frequent changes, delays or unexpected events

Experience in making sound business decisions and problem-solving

Ability to work with limited supervision and interact professionally with all levels of staff

Advanced oral and written communication skills

Proven job reliability, diligence, dedication and attention to detail

Ability to consistently prioritize projects, meetings and fast-changing schedules while remaining productive and professional

Proficiency with general office PC applications (i.e. word processing, spreadsheets, databases)

Must be able to work flexible hours, including early mornings, late evenings, weekends, and holidays as determined by event schedule. At times, extended hours may be required

Must be able to move about the venue for extended periods of time, including up/downstairs