Apply on Employer Site

Legends Global · 1 day ago

Event Manager

Pittsburgh, PA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Legends Global is a leader in privately managed public assembly facilities, currently seeking an Event Manager at the David L. Lawrence Convention Center. The Event Manager will ensure the operational needs of clients are met by coordinating event logistics, serving as the primary contact for clients and internal departments, and managing events from setup to closeout.

HospitalityMarketingSports

Responsibilities

Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics

Gathers and organizes all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs, etc

Respond to client inquires by either providing information or directing inquiry to appropriate internal department

Advises clients and service partners on the operational procedures, policies, rules and regulations and deadlines of the facility

Quotes prices for operational and labor services not specified in the Event License Agreement

Provides clear, concise and timely communication of detailed requirements to operational departments

Process last minute changes requested by clients, and alerts internal departments and/or service contractors as necessary

Must be present during the execution of the event and serve as manager on duty as required

Coordinate with finance on the invoicing of events

Prepares and distributes to client and internal departments in a timely manner an event document(s) detailing all information required for the execution of the event

Maintains documentation of all contracts and correspondence related to definite sales accounts

Accurately inputs and updates all information pertinent to definite sales accounts into the computer

Prepares room diagrams for event functions

Prepares, reviews, and completes final event settlements. Handles subsequent inquiries regarding event settlements

Meets with internal departments as necessary to discuss event requirements

Holds pre-event meeting with client and internal departments to review event requirements and logistics

Attends departmental meetings as required

Performs related duties as assigned by the Director of Event Services

Qualification

Event CoordinationConvention ManagementClient CommunicationBachelor’s DegreeUnion ExperienceMicrosoft OfficeLeadershipOrganizational SkillsSelf-MotivatedProfessional Presentation