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Viasat · 2 days ago

Administrative Assistant – Secure Network Systems

Carlsbad, CA

Full-time

Onsite

Senior Level

$24.52/hr - $38.94/hr

5+ years exp

Viasat is a global communications company on a mission to deliver connections that change the world. They are seeking a highly motivated and detail-oriented administrative assistant to support business leadership and enhance operational efficiency in their high-assurance encryption business.

InternetOptical CommunicationTelecommunications

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Support the leadership team’s efficient operation by managing complex calendars, reserving travel, submitting reports, publishing, and shipping

Serve as a resource and way-finder helping team members navigate unfamiliar office processes and make organizational contacts

Coordinate with facilities and IT for new-hire office placement, furniture, computer, and phone resulting in a great first-day experience

Support team members as they reserve travel and submit expense reports

Stock office supplies and order lab materials

Support team members in their purchasing, publishing, and shipping

Manage purchasing card account

Maintain distribution lists for Business Areas and teams

Arrange for conference rooms, catering, AV, security, and guest logistics

Plan, order, and maintain stock of marketing giveaways

Support ordering, shipping and tracking of product mockups, product displays, and other marketing materials

Plan and execute team events and giveaways

Coordinate facilities project schedules with stakeholders, contractors, and impacted team members

Communicate project announcements and status

Coordinate facility improvement projects with the team leadership

Manage seating locations and office moves

Submit facilities service requests

Maintain professionalism and strict confidentiality with all materials

Qualification

Senior administrative experienceMicrosoft Office proficiencyTime-management skillsTechnology tools experienceCommunication skillsTeam playerConfidentialityAdaptability

Required

5+ years' experience in a senior administrative role supporting leadership and large dynamic teams

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects to completion

Proficient use of Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, ZOOM, and TEAMS

Experience with technology tools for travel reservations, expense reports, purchasing, and shipping such as Maintenance Connection, CONCUR, Coupa / SAP Ariba, and online shipping software for UPS and FED-X

Flexible team player, with a can-do attitude, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees

U.S. Citizenship required with the ability to obtain a U.S. Secret Clearance