Wake County Public School System · 1 month ago
Secretary (Senior Director) - School Climate
Cary, NC
Full-time
Hybrid
Director/ExecutiveWake County Public School System is seeking a Secretary (Senior Director) for the School Climate department. The role involves providing direct administrative support, managing budget and payroll functions, and ensuring effective communication within the department and with external vendors.
Responsibilities
Provides administrative support to the Senior Director of School Climate and Director
Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the Office of School Climate
Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations
Organizes and assists with logistics of various meetings for and within the department
Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests and facilitates travel arrangements and conference registrations for departmental staff
Generates effective correspondence, presentations, reports, and other documents, as directed
Performs other related duties, as assigned
Qualification
Required
Considerable knowledge of bookkeeping and accounting procedures
Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
Effective time management skills, critical thinking and problem solving skills
Excellent customer service skills with the ability to calmly route concerns to appropriate staff
Ability to work independently without close supervision
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports
Ability to complete complex tasks and minimize errors with attention to detail
Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies
High school diploma or equivalent
Experience in a secretarial or related field
Experience in managing and maintaining budget and payroll functions
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job
Preferred
Associate's degree or equivalent technical training
Experience using Oracle business applications
Secretarial experience in Central Services, school, or academic setting
Company
Wake County Public School System
Wake County Public School System is the largest school system in the state and the 16th largest in the nation, providing preK-12 education.
Founded in 1976
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Shashi Buddula
Chief Technology Officer
Stacy Lee
CTO Wake County Public School System
Recent News
Government Technology US
2025-05-17
2025-02-25
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