Ellis Porter - The Immigration Attorneys · 2 days ago
Workplace & Vendor Operations Coordinator
Troy, MI
Full-time
Hybrid
Entry, Mid Level
2+ years expEllis Porter is a dedicated immigration law firm focused on improving the immigration experience for employers and individuals. The Workplace & Vendor Operations Coordinator will support the Director of Operations in managing day-to-day operations, ensuring a safe and efficient work environment for attorneys and staff.
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Responsibilities
Support the Director of Operations with daily oversight of office facilities, including maintenance scheduling, workspace organization, and modernization initiatives
Monitor and track office repairs, maintenance requests, and preventive maintenance schedules to ensure a safe and functional workplace
Manage office supply inventory, equipment orders, replacements, and vendor relationships to maintain efficient operations
Serve as the primary point of contact for facilities-related concerns from staff, coordinating with building management and other external partners for resolution
Partner with the IT team and Managed Service Provider (MSP) to coordinate infrastructure projects, device placements, and cabling needs
Assist in office-related budgeting, expense tracking, invoice processing, and asset management, including preparation for personal property tax reporting
Support office moves, workstation setups, and space utilization initiatives to align with firm growth and modernization efforts
Track vendor performance using scorecards and action plans to ensure quality and accountability
Monitor and enhance the front desk and visitor experience through best practice checklists, signage reviews, and regular process improvements
Contribute to firmwide operational initiatives such as emergency preparedness planning, sustainability programs, vendor evaluations, and workplace safety
Participate in cross-departmental projects, events, and initiatives that advance the firm’s operational goals
Qualification
Required
2+ years of experience in office operations, vendor management, facilities coordination, or administrative support
Excellent organizational, documentation, and project coordination skills with attention to detail and accuracy
Proficiency in Microsoft 365 applications (Outlook, Excel, Teams, SharePoint)
Strong interpersonal and communication skills with the ability to collaborate effectively across all levels of the organization
Proven ability to manage multiple priorities, resolve issues resourcefully, and maintain composure in a fast-paced environment
Sound judgment, professionalism, and discretion in handling confidential or personnel-related information
Basic understanding of IT and network infrastructure, with the ability to coordinate effectively with technical teams and vendors
High adaptability and initiative with a proactive mindset to anticipate needs and propose process enhancements
Commitment to operational efficiency, continuous improvement, and supporting an inclusive and collaborative workplace
Preferred
Associate or bachelor's degree in Business Administration, Facilities Management, or a related field
Benefits
Competitive compensation
Health/dental/vision/life insurance benefits
A 401(k)-retirement savings plan with employer-matching
A generous paid-time-off policy
Casual attire
Plenty of free food
Regular opportunities for exposure to international cuisine and culture
Company
Ellis Porter - The Immigration Attorneys
Ellis Porter is a law firm focused on managing the immigration experience for employers and individuals.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Allen
Director, High-Skilled Immigration Team
Marc Topoleski
Founder & Managing Partner
Company data provided by crunchbase