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Capps Plumbing and Sewer, Inc. · 3 weeks ago

TPWD - Administrative Assistant V (Office Manager)

SP-Bonham SP1363 Park Road 24

Full-time

Onsite

Mid, Senior Level

3+ years exp

Capps Plumbing and Sewer, Inc. is part of the Texas Parks and Wildlife Department, dedicated to managing and conserving Texas's natural and cultural resources. The Administrative Assistant V (Office Manager) will provide advanced administrative support, supervise others, and assist with budgeting and personnel management under the direction of the Park Superintendent.

CommercialCustomer ServiceProperty ManagementResidential

Responsibilities

In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents

Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies

Conducts administrative reviews of reports, documents, or summaries to ensure completeness

Performs administrative edits to data in charts, graphs, and/or databases

Operates electronic mail systems and coordinates the flow of information both internal and external to the agency

May perform, organize and administer travel arrangements for management

Plans, coordinates and facilitates meeting locations, preparation of presentations as required

Assists supervisor or upper management with data needed for budget preparation

Accurately monitors and maintains budget tracking system as requested

Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff

Maintains accounting system for revenue tracking and reporting

Reviews purchase request documents for accuracy to ensure purchasing compliance

Enters data related to purchase orders, requisitions and procurement card transactions into system of record

May maintain procurement card logs, receipts and other related documents

May make purchases with a state procurement card

Collects revenue and ensures fiscal control policies are accurately implemented

May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval

Coordinate and assist with developing job postings and screening applicants

Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees

Monitors/tracks employee timesheets for completeness

Prepares and monitors leave reports for supervisor as requested

May assist with interview processes in coordination with division and agency protocols

May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals

Provides customer service to provide information and assistance to site visitors/public

Performs additional duties as assigned

Complies with Agency, Division and Department rules, regulations, and procedures

Qualification

Administrative supportBudget managementSupervisory experienceMicrosoft Office SuiteCustomer serviceTraining othersEffective communicationProblem-solving